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Level 1

Payroll deductions

We no longer have health benefits for our staff and I would like to be able to remove the deductions from the payroll module.  Is there a more efficient way to do this instead of having to go through every staff member?  Are there any repercussions to deleting a deduction that has been used in the past?

3 Comments 3
Nick K
QuickBooks Team

Payroll deductions

Hi JenniferMac.


Having the right deductions is a crucial part of running payroll to make sure your accounts are correct and your employees get paid properly. I'd be happy to help walk you through how to remove payroll deductions from your employees in QuickBooks Online.


If you make a deduction inactive in QuickBooks Online it stays assigned to the employees but it won't deduct from the paycheques. It also won't show up on any reports going forward so I recommend printing out any reports you need prior to making it inactive.


If you wish to remove it from your employees payroll you'll need to remove it from each employee individually as there isn't a batch remove feature. If you wish to have a batch remove feature for payroll deductions added I recommend sending feedback to our development team using the following steps:

  1. Select the Gear icon at the top, then Feedback.
  2. Enter your comments or product suggestions. Then select Next to submit feedback.

Once they receive your feedback they'll look into ways to possibly add this in future updates.


If you have any questions let us know and we'd be happy to help.

Level 1

Payroll deductions

Thank you for your response.  How do you make the deduction inactive?


Payroll deductions

Glad to hear from you, Jennifer.


I'd be glad to go through the steps to delete pay types and deductions from QuickBooks Online Payroll Settings. Follow the steps below: 


  1. Click the Gear icon on the Toolbar, then Payroll Settings.
  2. Navigate to the options under Payroll
  3. Choose Deductions/Contributions.
  4. Select Edit on the one you'd like to delete.
  5. Press Delete and you won't see that option again on your payroll going forward.   


Give this a try and let me know how you make out. I'll be on standby in case you need further assistance.

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