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Level 2

Time Tracking but not an employee?

I have an employee that tracks his time with quickbooks. Now, we are switching to quickbooks payroll and when I go to add my employees he is not listed as an employee even though when I got to track time, he comes up as one. This must mean he has been added to quickbooks as a contractor. Is there a way to switch him from contractor to employee without losing any of his time data?

1 Comment 1
QuickBooks Team

Time Tracking but not an employee?

Hi HalfDiamond,


Hiring the right type of workers for your business is important. An employee is on a company's payroll and receives wages and benefits in exchange for following the organization's guidelines and remaining loyal, while contractors are independent workers who have autonomy and flexibility but don't receive benefits such as health insurance and paid time off. QuickBooks Online allows you to pay contractors quickly and easily, and I'd be happy to offer more information about that so you can get back to work.


If you have an employee who has been added to QuickBooks as a contractor, you can switch their role to an employee without losing any of their time data. Here are the steps to follow:


1. Sign in to your QuickBooks account and click on Payroll from the left navigation bar.
2. Select Contractors and find the contractor you want to change.
3. Click on the drop-down menu beside Active and select Mark as inactive.
4. Go back to the Employees tab and click on Add an employee.
5. Enter the employee’s information and select Add employee.
6. Once the employee has been added, go to the Pay tab and enter their pay information.
7. Go to the Time tab and ensure that the employee’s time data is still available.

If you have any other questions, I'm here to help.

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