Hello there mroutledge1 and welcome to the Community!
I love that you're using QuickBooks Online to track the inventory for your business. When you're taking advantage of the full functionality that this feature has to offer, QuickBooks will do all the work to ensure that your inventory is up to date. Let me explain how.
Once you've Set up inventory tracking in QuickBooks Online and added your inventory items, the only other step you need to take to ensure that your inventory is up-to-date is to create Invoices and Sales Receipts to represent sales of those items, and Bills or Expenses to show what you've re-stocked. You'll want to make sure you enter these items and the exact quantity on each line item so that they'll be tracked accurately.
If you want to check what you still have on hand, you can simply hover over the Quantity that you've entered on a sales transaction to see what's left. You can also set QuickBooks up so that you Get alerts for low or out of stock products so that you'll always have what your customers are buying on hand. Luckily, QuickBooks Online also comes equipped with reports that allow you to see your sales and view the status of your inventory. These reports will help you keep track of what's on hand, the cost of goods, and will even give you helpful insights.
It sounds like you might be looking for an automated way to update the quantity of your inventory items, which gives me the impression that you may not be using the full capabilities of the inventory tracking feature. That's ok - different things work for different businesses. However, there's not a way to do this automatically, so you'll have to manually adjust the quantities of your inventory items by setting a reminder for yourself outside of the product. I can see how this feature would be beneficial though, so share your thoughts with our product developers by navigating to the Gear icon, then select Feedback.
I'm confident that you'll have this sorted out in no time. Take care and have a great weekend!
