Can I manually record GST amount on Sales Tax Entry when making a bill entry?

Hello David221,

Thanks for joining us here in the QuickBooks Community and taking a moment to explain your concerns with assigning taxes to bills in QuickBooks Online. At QuickBooks, we know that some items are taxable, whereas others are not, and I'd be happy to show you how to navigate this situation.

QuickBooks Online is designed to keep things as simple as possible for you, which includes working with sales taxes. To accurately record these taxes, it's important to enter them on forms like bills so that they can track properly to the sales tax centre for the calculations for your sales tax filings.

When you're entering a bill that has multiple items, some taxed and others not, it's a matter of assigning the appropriate sales tax code to the appropriate item. It would look something like this.

As you can see, the program is only calculating sales tax on the first $100 because I've chosen Exempt and Out of Scope, both of which are 0% rates, for the other two items on my test bill. You can choose whichever codes you need in the Sales Tax column to achieve the rates you're looking for. If your concern is that you're not seeing the rate you're looking for, here's an article that can help you set up other provincial codes or custom codes as needed: How to set up a new sales tax code

If you're not seeing the Sales Tax column on your forms, it could be that you've got Out of Scope selected for the Amounts are drop-down menu just above the sections where you can add categories and items. You can change the selection there, and if you'd like to be sure that you have the correct default setup, follow these steps once you've closed out of the bill.

1. Select the Gear icon.
2. Choose Account and settings.
3. Select Advanced.
4. Click the Accounting section.
5. Choose from the Default tax rate selection drop-down menu.
6. Click Save when you've made your selection.

You should be good to go from there. Here's our article about manually creating bills if you need some extra guidance: Enter and pay bills

If you mean you're working with the Bank Feed feature and you're trying to enter a bill from there, please note that the bank feed isn't creating a bill, but rather has an amount that you can match to a bill in QuickBooks Online, an amount that you can match to an expense, or it gives you the opportunity to create an expense. It doesn't give you the opportunity to show the breakdown of items right from that screen. This article explains how this works: Categorize and match online bank transactions in QuickBooks Online

If you're in that situation where you're wanting to add more detail to an expense transaction created from the bank feed, it'll mean reopening that transaction through the Expenses section to add more detail to it. Here are a couple of other articles to help with these processes.

• Enter, edit, or delete expenses in QuickBooks Online

• What is the difference between bills, cheques, and expenses?

I hope this helps. I'll be around if you have follow-up questions for me. :)

DId you find a solution? I am in the same boat

Hi there @MontrealPerson and thanks for joining in on this thread. If you've read @LauraAB's response above and that didn't quite hit the mark, would you mind expanding on the issue you're experiencing? I'd love to give you a hand to get to the bottom of this so you're able to accurately track the sales tax on your transactions.