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KRISTENRATE
Level 2

How can I print multiple bill payment stubs for one vendor?

For example, I need to print all bill payment stubs for one particular vendor going all the way back to 2017. Is there a way to pull payment stubs by vendor instead of simply by date and having to weed through them all?

8 Comments
LauraAB
QuickBooks Team

How can I print multiple bill payment stubs for one vendor?

Hi KRISTENRATE,

 

This is a great question. Seeing as you're looking for transactions as far back as 2017, I can appreciate not wanting to have to go back through each and every transaction to find the ones you need. One of the great things about QuickBooks is the ability to filter for specific items, including transaction types. Here's one way to bring up the bill payments for your vendors.

  1. Click Vendors in the top menu bar.
  2. Choose Vendor Centre.
  3. Single-click to select the vendor you'd like to see payments for.
  4. On that vendor's Transactions tab, click the Show drop-down menu and choose All Payments Issued.
  5. In the Date drop-down, choose the period you need.
  6. Click Run Reports.
  7. Choose View as a Report (Note: You can also change the date range on this report if you didn't see what you needed in the Vendor Centre).

This will show you a list report of each of the payments made to that vendor that you can print by pressing the print button in the report window. In order to print the stubs, you'd have to go into each individual transaction and print from there. You can either double-click them from the vendor's Transactions tab or from the report. You can also customize other reports to show you this kind of information.

 

I hope that helps! Feel free to ask more questions.

KRISTENRATE
Level 2

How can I print multiple bill payment stubs for one vendor?

I really appreciate your reply. Unfortunately, it does not help me. When I double-click into the transaction and click print it wants to print the check. I do not want to print the check, but the bill payment stub.

JamesM
QuickBooks Team

How can I print multiple bill payment stubs for one vendor?

At this time, there isn't an option to batch print the payment stubs. You'd have to follow the steps which Laura provided. Let me know if you have questions about this. In the meantime, I encourage you to send feedback to our product developers by clicking the Help menu and looking for Send Feedback Online. New product ideas and improvements are based on the valuable feedback we get from users like you. 

Lukes_mum
Level 3

How can I print multiple bill payment stubs for one vendor?


@LauraAB wrote:

Hi KRISTENRATE,

 

This is a great question. Seeing as you're looking for transactions as far back as 2017, I can appreciate not wanting to have to go back through each and every transaction to find the ones you need. One of the great things about QuickBooks is the ability to filter for specific items, including transaction types. Here's one way to bring up the bill payments for your vendors.

  1. Click Vendors in the top menu bar.
  2. Choose Vendor Centre.
  3. Single-click to select the vendor you'd like to see payments for.
  4. On that vendor's Transactions tab, click the Show drop-down menu and choose All Payments Issued.
  5. In the Date drop-down, choose the period you need.
  6. Click Run Reports.
  7. Choose View as a Report (Note: You can also change the date range on this report if you didn't see what you needed in the Vendor Centre).

This will show you a list report of each of the payments made to that vendor that you can print by pressing the print button in the report window. In order to print the stubs, you'd have to go into each individual transaction and print from there. You can either double-click them from the vendor's Transactions tab or from the report. You can also customize other reports to show you this kind of information.

 

I hope that helps! Feel free to ask more questions.


Hello, i know this is an old thread, but i wondered if you could provide some details on what report might be customized and how to accomplish this? I have the same problem.

LauraAB
QuickBooks Team

How can I print multiple bill payment stubs for one vendor?

Hello Lukes_mum,

 

It's great to hear from you again and I hope you've been well. I'm happy to clarify this with you.

 

The steps I outlined in my original response creates a report that you can review and print to see vendor transactions. Follow along with those steps and you should get the report I mentioned. Let me know if you're having trouble with that. If you're hoping to use a different report, you can try something like the Transaction List by Vendor report and customize it to see only the information you need.

 

As for what KRISTENRATE mentioned about reports bringing you to the payment cheque rather than the stub, they're right. In order to print Bill Payment Stubs, go to the File menu, hover over Print Forms, and choose Bill Payment Stubs. There isn't a way to filter for a single vendor in this window, but you can search based on date range, which can help narrow down the results.

 

Using the report generated from the vendor profile, or another report, and the Bill Payment Stub print window, you maybe be able to more easily take care of these stubs by cross-referencing the dates between the two areas.

 

I know this is still a bit of extra work, so I encourage you to leave feedback using the steps my colleague mentioned above. This is a great way to share with us what we can consider to enhance QuickBooks Desktop's usability.

 

I'll be here if you need me.

Lukes_mum
Level 3

How can I print multiple bill payment stubs for one vendor?

Hi LauraAB - This is EXACTLY what i needed - thank you very much.  Always discovering something new here.

 

Stay well - jennifer

TreverM91
Level 1

How can I print multiple bill payment stubs for one vendor?

How can I do this with QB online?

JamesM4
QuickBooks Team

How can I print multiple bill payment stubs for one vendor?

Hi Trever. Thanks for chiming in on this post. I'd recommend running a Transaction List by Supplier report.  To do this, click on Reports on the left navigation menu  > enter the report name in the search field and hit the search icon > once the report comes up, click on Customize > open the Filter drop-down > from here you can filter your report so it only shows payments. After clicking on Run report, you can see all the payments and if you click on a payment, you'll see an option to print it. Try this out and let me know how you make out. I'll be here in case you need anything.