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Level 1

Tracking your payments against the total cost of the job

we have sub-contractors that we get a quote from to do large jobs for us ie $100,000.   These jobs go over long        period of time and he bills us in stages of job completion. when i get an invoice i enter it in bill payments where i apply  the eventual payment against.  is there a way to enter the compete value of the job ie  $100,000 and then when you enter a bill payment ie $20,000 you can apply that invoice to the total amount showing a balance of $80,000 remaining for him to bill us?  to work something like the Quotation process for sales/receivables.

Thanks in advance.  

1 Comment 1
QuickBooks Team

Tracking your payments against the total cost of the job

Hi JR1225,


Thanks for reaching out here.  QuickBooks Desktop is a powerful program that enables you to manage your books with peace of mind.  I can see how entering bill payments in stages can be be beneficial to your business.  I'd be happy help!


In QuickBooks Desktop, you can locate a previous bill payment that you've recorded and make it recurring.  Here's a detailed guide, for your reference.  Please don't hesitate to contact us for additional assistance.  We'd love the opportunity to work with you in real-time and ensure you're able to accomplish your QuickBooks goals in a timely fashion.


If you have any other questions, please feel free to reach back out.  We're always glad to assist!



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