Vendor payment remittance form in QBDT

Acoles · ‎October 28, 2020

Is there a form that can be created as a 'Vendor Payment Remittance' for EFT payments sent to them?

It would have the same information as a cheque, but it would be nice to have its own form.

Rebecca R · ‎October 28, 2020

Hi there Acoles,

I'm happy to hear that you're looking to explore new ways to use QuickBooks Desktop to stay organized with your vendor bills. Luckily I know a way that you can send this information to your vendors and I'd love to show you how.

The first important step in this process is to ensure that you've recorded the EFT payment to your vendor as a bill, and then subsequently a bill payment. If you haven't done that yet, please start there. Step 14 in the article below outlines exactly how you should enter and pay bills.

Getting started with QuickBooks Desktop

Once you've recorded the bill and bill payment, you'll be able to prepare a Bill Payment Stub. This is the perfect way to send a confirmation to your vendor to show that you've paid and what you've paid for. You'll be able to print the stub or save it as a PDF if you'd prefer to attach it to an email to send to your vendor. Let me explain how to do this.

Select File from the top menu in QuickBooks Desktop.
From Print Forms, choose Bill Payment Stubs.
Select the stub for the appropriate bill.
From the Print window, print the stub or select Save to PDF to save a version that you can attach to an email.

I know you'll be taking advantage of this awesome feature in no time. Best of luck!

View solution in original post

Rebecca R · ‎October 28, 2020

Hi there Acoles,

I'm happy to hear that you're looking to explore new ways to use QuickBooks Desktop to stay organized with your vendor bills. Luckily I know a way that you can send this information to your vendors and I'd love to show you how.

The first important step in this process is to ensure that you've recorded the EFT payment to your vendor as a bill, and then subsequently a bill payment. If you haven't done that yet, please start there. Step 14 in the article below outlines exactly how you should enter and pay bills.

Getting started with QuickBooks Desktop

Once you've recorded the bill and bill payment, you'll be able to prepare a Bill Payment Stub. This is the perfect way to send a confirmation to your vendor to show that you've paid and what you've paid for. You'll be able to print the stub or save it as a PDF if you'd prefer to attach it to an email to send to your vendor. Let me explain how to do this.

Select File from the top menu in QuickBooks Desktop.
From Print Forms, choose Bill Payment Stubs.
Select the stub for the appropriate bill.
From the Print window, print the stub or select Save to PDF to save a version that you can attach to an email.

I know you'll be taking advantage of this awesome feature in no time. Best of luck!

Anonymous · ‎December 07, 2020

While this is OK... It would be much BETTER if we were able to just send a bill payment stub to all vendors we have paid directly, similiar to sending employees their pay stubs.

Rebecca R · ‎December 07, 2020

I hear what you're saying @Anonymous. I'll bring this up with my team, but I'd also like to encourage you to share your thoughts with our product development team directly. To do this, access the Help menu, then select Send Feedback Online. Sharing your ideas helps to ensure that we know what features our users want to see implemented or improved upon next. Don't hesitate to drop by the Community again if there's anything else I can do to support you with QuickBooks. Enjoy your day.

Brocsan · ‎November 16, 2022

Hello

Are there any updates on this feature...I have asked for it along with many other users over the past several years and we still don't seem to have a solution that would appear basic but SOOOOO useful and time saving.

Please help

iuhu · ‎March 09, 2023

They actually already have it in other countries they're withholding

AllianceCom

why has this " remittance "button not been added to desktop 2025?

hear in 2026 why do we still need to send this via another email and attaching it. Seems like such a simple thing to have. Many other competing accounting software have this ... but not QB desktop in Canada.

can someone from the programing dept please provide an answer

We pay really high fees monthly for this software but get very little new updates that help

ArielI

Hello, @AllianceCom.

I understand the importance of having a one-click Remittance button that would simplify your workflow, save staff time, and strengthen your audit trail.

To help, I encourage you to submit feedback so that our product engineers will consider adding this feature in future updates. Here's how:

Go to the Help icon and click Send Feedback Online.
Choose Product Suggestion. A pop‑up window will appear.
Enter your suggestion and any relevant details (for example, number of remittances per month and time saved).
Click Send Feedback.

Let us know if you have further questions. We'll be right here to help you anytime.

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Vendor payment remittance form in QBDT