We won't be able to generate a T4A contractors.

Hi there, imperocleaning-inc. If your T4A forms are not appearing, it is almost certainly due to incomplete contractor profiles. The system cannot legally or technically generate these tax forms if essential CRA-mandated information is missing.

Here are some lists that need to be filled out for every contractor:

• Tax ID: These are your Social Insurance Number (SIN) or Business Number.
• Full Canadian Address: This includes street address, city, province, and a valid postal code.
• Payment Records:  These are your accurate records of payments made during the tax year.

You can follow these steps on how to update your records:

1. Navigate to Payroll, then Employees
2. Choose Contractors.
3. Select a contractor from the list.
4. Click Edit on their profile.
5. Fill in any missing fields (Address, Tax ID, etc.) and click Save.
6. Repeat this for all contractors receiving a T4A.

Once you have updated the information, the system may need a moment to generate. Refresh the page or sign out and sign back in to trigger the T4A generation option.

For more guidance and information, you can click on this article: Using T4A and T5018 forms in QuickBooks Online.

If you have additional questions, feel free to comment below.

This question is for QuickBooks Desktop - Creating T4A's

The information it is grabbing from system is the bills instead of bill payments - how do I change this.

It would only let me increase the amount in box 48, not decrease it.

SIN or BN are set up in the Vendor file's were they are suppose to be, but I still have to enter them manually. why?

I need to know a way to email these out through QuickBooks desktop as we have so many, I am afraid of missing some when downloading them.  We have all emails set up for the Vendors/Contractors.

This is a very long process when the system does not cooperate.

Kim

Hi, K White. QuickBooks pulls T4A data from the Expenses or Items tabs on your original bills, which is why it is showing the bill amounts instead of the payments.

Currently, you can only add positive amounts to Box 48, and since it draws directly from those transactions, you can't lower the total in the T4A review window.

You'll also need to manually enter Social Insurance Numbers (SIN) for individuals, even if your vendors are set up. This is because the Supplier profile only has a field for a Business Number (BN), not a SIN. Please ensure to enter those SINs on the review screen before filing to keep things accurate with the CRA.

Unfortunately, QuickBooks Desktop doesn’t support bulk emailing for T4A slips. The only option is to download them as PDFs and email each vendor individually. We know this isn’t what you were hoping for, but it’s the only way to ensure each vendor gets their specific form.

I understand that these additional manual steps can be frustrating. We recommend sharing your feedback directly with the product team to ensure we meet your needs.

Here's how:

1. On the Help menu, select the Send Feedback Online option.
2. Click Product Suggestion, and a new window will open.
3. Enter your feedback.
4. Hit the Send Feedback button to submit.

If you have additional questions or concerns, you can leave a comment below. We'd be happy to provide the necessary information.