What is the correct procedure in posting a payment to accounts payable supplier from banking/chequing account , fairly new to this program can you direct me?

Hey carolrea,

Happy to have you as part of the community! I hope you're enjoying the many features QuickBooks Online offers to minimize the stress involved with keeping balanced books. The program comes with some pretty advanced tracking for payables built-in, so you'll receive a lot of benefits by recording things correctly. Thankfully, the process is quite simple and I'm here to guide you through it.

The best way to unlock the Accounts Payable capabilities of QuickBooks Online is by recording payments against a specific bill. This gives accurate information about the aging of your payables, making it easy to see how much is due on any given date. If you haven't already recorded the bill, it's only a couple easy steps:

1. Click on + New in the upper left and select Bill.
2. Select your Supplier and enter the Date.
3. Enter the Category, Amount, Sales Tax, and any other fields as desired.
4. Click Save and close.

QuickBooks will then automatically post the entry to your Accounts Payable account, as well as the Expense category selected. Recording the payment is even simpler, and there are a few ways of doing it. If you've connected your bank, you can easily record the payment directly from the bank feed:

1. Head to the Banking tab and select Banking.
2. Select the chequing account you made the payment from.
3. Find the payment and click on it (here it's important to Match it to the bill, as clicking Add will create a new expense transaction).
4. Select Find match, then search for the Bill by entering the correct date range. 
5. Select the Bill then click Save.

The bank feed is quite good at automatically finding the correct transaction to match to, so most of the time you'll just have to click Match from the Action column. Matching to the bank feed is quick, reliable, and has the added bonus of making your reconciliations easy; but it's equally simple to record a bill payment manually. When recording a payment to a single supplier, I suggest recording it as a Cheque as this gives you a lot of control:

1. Click on + New then select Cheque.
2. Select the Supplier you paid.
3. QuickBooks will automatically pull up open Bills and Credits. Just select everything included, the Bank Account, and enter the Amount.
4. Click Save and close.

If you're recording payments to multiple suppliers at once, you can save a lot of time by using the Pay bills function. This lets QuickBooks do the hard work of choosing specific bills and credits, while showing you all your Accounts payable balance. You just need to enter the amount:

1. Click on + New then select Pay bills.
2. Enter the Payment account, and the Payment amount for each supplier being paid.
3. (Optional) Enter the Credit Applied if needed.
4. Click Save and close or Save and print if you wish to print cheques.

Here's a handy article filled with additional information regarding bills and their payments in QuickBooks Online: How to enter and pay bills

I'm here for you. Let me know if there's anything else I can do to help.

I have logged onto the bank.  It downloaded necessary items.  I found one item that needs to be added to 2020.  I cannot figure out such a simple task.  Feeling stupid

Hello bj48. Great job on going this far with logging into your bank and managing your transactions like a pro. I'd be happy to help you going forward. To get started, could you elaborate more on the item you'd like to add and where you'd like to add it?