Learn about the different options for user roles and access permissions.
When you add a user in QuickBooks Online, you can manage their roles and limit their access to specific tasks. You can also choose what users can see and do within different areas of QuickBooks, like customers and sales, or suppliers and purchases.
In this article, you'll learn about:
- User roles
- Roles that count toward user limits
- Roles that don't count toward user limits
- Standard user role access rights
- User settings for the standard user role
Learn about user roles
QuickBooks user roles are customizable permissions you can give your team. User roles are either billable or non-billable. Billable users count toward your user limit, while non-billable users don’t. Learn more about user limits for your subscription.
You can also invite your accountant as a firm user so they can review your QuickBooks company file.
Roles that count toward user limits
Learn more about each billable user role that counts toward your user limits.
Roles that don’t count toward user limits
Learn more about the user roles that don't count toward your user limits.
Standard user role access rights
Primary admins and company admins get all access rights. When you assign the standard user role, QuickBooks lets you choose the user’s access rights. You can choose to give them all access, limited access, or none.
When you add a new standard user, you'll see what they can or can't do on the screen. Here's a summary of what the access options allow.
Note: The QuickBooks Online app doesn't support standard users at this time.
User settings for the standard user role
After you’ve chosen a standard user role’s access rights, you’ll also be able to select their user settings. You can give them permission to manage users, edit company info, or manage subscriptions. Or you can choose a view-only option, or no permission at all.