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Edit or change employee info in payroll

SOLVEDby QuickBooksQuickBooks Online Payroll91Updated 1 month ago

Learn how to change your employees' info in QuickBooks payroll products.

Did your employee change their name, bank account, TD1 filing info, or move to a new address? You’ll want to make those or any other changes on their profile in your QuickBooks or payroll account. Here’s how.

If you just hired or are adding a new employee, see Add a new employee to your payroll instead.

Step 1: Get updated info

If necessary, get any documents from your employee showing the changes. This could be an updated TD1.

Step 2: Change your employee info

Once you have the updated info, you can make the changes in your payroll account. Select your payroll product below for steps.

Note: Not sure which payroll service you have? Here's how to find your payroll service.

Edit an employee’s info

Option 1: Update an employee from their Employee profile

  1. Go to Payroll and select Employees (Take me there).
  2. Select the employee's name.
    • If you don’t see your employee, change the filter on the employee list.  Above the employee list select the dropdown ▼ and choose Active Employees, Inactive Employees, or All Employees
  3. Select Edit ✎ on the section you want to update.
  4. Edit their info and select Done.

Option 2: Update an employee while you run a payroll

  1. On the Run payroll screen, select the employee's name.
  2. Edit their info and select Done.

Edit an employee’s info

  1. Go to Employees and select Employee Centre.
  2. Double-click the employee’s name you want to edit.
    • If you don’t see your employee, change the filter on the employee list.  Above the employee list select the dropdown ▼ and choose All Employees, Active Employees, or Released Employees.
  3. Make changes. If you aren’t sure what section to choose, see the table below.
  4. Select OK.

Use the table below to learn what’s in each tab. Select the links for more detailed instructions.

TabInfo that can be changed
PersonalName, SIN, Birth date
Address & ContactAddress, Phone number
Additional InfoEmployee No
Payroll InfoPayroll schedule

hourly or salary pay, other pay types or deductions or company contributions for items like health insurance

Taxes info like federal, other taxes and exemptions

Time off pay such as sick or vacation pay
Employment InfoHire date, employee status, Release date

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