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Nick K
QuickBooks Team

How do you add additional costs to inventory items, e.g. duty and shipping. We purchase up to 20 or 30 items at a time so have to distribute the cost among each item.

Hi melwadle.

 

Properly tracking your shipping expenses is a great way to keep your books up to date. I'd be happy to point you in the right direction for this.

 

QuickBooks Online helps you save time when entering and tracking your shipping charges. In order to properly assign a shipping expense for part of an assembly I recommend reaching out to your accountant as they're trained in how to make these kinds of entries. If you don't have an accountant no need to worry, we can help. You can go to My Accountant>Find a pro to help to find one in your area.

 

If you have any questions let us know and we'd be happy to help.

TaxDetective
Level 3

How do you add additional costs to inventory items, e.g. duty and shipping. We purchase up to 20 or 30 items at a time so have to distribute the cost among each item.

How did you set up the other charge? Go examine that item setup. You have to open up both sides of the other charge item so it posts to both a sale and a purchase with different accounts for each side. Always check your items are completely set up. 

TaxDetective
Level 3

How do you add additional costs to inventory items, e.g. duty and shipping. We purchase up to 20 or 30 items at a time so have to distribute the cost among each item.

One way to check your item set up is to run an item report and add columns to make it easy to check all your items are pointed at the right accounts on both sides as in both sales and purchases. This is often overlooked. Another is to run a report by clicking on the bottom line of your income statement to see a detailed listing of each category and check that there are debits where they are supposed to be and credits usually only in income accounts. I’ve seen item lists so poorly maintained that this report has debits in income and credits in expenses completely messing up the lines on the income statement. Understating sales and understating expenses is to be avoided. 

TaxDetective
Level 3

How do you add additional costs to inventory items, e.g. duty and shipping. We purchase up to 20 or 30 items at a time so have to distribute the cost among each item.

Btw when you correct the items it will ask if you want to adjust the historical entries. Be very careful here. If you’ve closed a year end and have inventory items it’s likely going to adjust your COGS and your inventory balances. Not a good outcome! Unless you’re watching carefully your prior year end balances will be affected and you will not be able to reverse that outcome. Check your balance sheet year over year to make sure it wouldn’t be affected before choosing to adjust history. 

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