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lzweifel
Level 1

Re-entering Deleted Cheque with Credits Applied

Thank you so much in advance for taking the time to read my question and please do not scold for deleting a cheque!!  It had to happen. — Desktop 2017

 

Two Cheques were issued paying an invoice.  First cheque paid the invoice partially with a credit applied.  Second cheque wrote off the invoice.

 

Both cheques were deleted.  Now I am re-entering the deleted cheques.  Everything is exactly the same except the credit should not be applied.  So, here is an example...

 

Invoice for $6000 — Cheque #1 used a credit to pay for a portion of this invoice.  Credit was for $5000, used to pay $5000 of the $6000 invoice, leaving a balance owing of $1000.  Second Cheque #2 paid the remainder of the balance owing of $1000.  BOTH cheques were deleted and I am trying to re-issue these cheques without using the credit.  So Cheque #1 will pay $5000 and Cheque #2 will pay $1000 - no credit used.  However, both cheques deleted from the system and all invoices associated with them went back into bill pay the credit used in Cheque #1 did not... 

 

Sorry for the long story.  How do I get the credit to reverse.  So the credit is there to be used differently and the invoice is back to original amount of $6000.  What is happening is that the invoice is returned as owing $1000 rather than $6000 because the credit was not deleted.

1 Comment 1
Alex M
QuickBooks Team

Re-entering Deleted Cheque with Credits Applied

Hi there lzweifel,

 

It's vital that all your payments are correctly applied to your invoices so that the balance left on the invoices is correct. QuickBooks Desktop is a great tool bale to help you keep track of amounts owed to customers and suppliers so that you know which payments are due and need to be applied. I can point you in the right direction for assistance with entering these transactions and applying them to the correct invoices.

 

In order to make sure that all of the prior transactions, as well as the cheques you reentered, are applied correctly. I recommend reaching out to the QuickBooks Desktop support team. They'll be able to view the setup of your account as well as each one of these transactions in a secure environment in order to make sure that they're all well applied and the remaining balance is correct. You can find the ways to reach out to them in the Quickbooks Desktop software support policies.

 

If you have any other questions, feel free to reach out here.

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