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aferras3504
Level 1

Setting Up QBO for New Business That Uses Personal Funds

I have a new sole proprietor business that I started early 2024. It was a side gig originally so there was no need for accounting software or opening a business chequing account. That changed in September 2024. I now have a business bank account and am setting up QBO. Due to the business still being new, not having a business credit card and trying to build cash flow, I still have to use my personal bank account for a lot of business expenses.

 

I have both bank accounts linked and am ready to start categorizing transactions. I am aware of the ideal process to have everything separated and am working towards that but I still need to account for the transactions already made. I am also aware of how to use owner's draw and contributions, however I don't intend to reimburse myself for the expenses paid using personal funds.

 

My question is what is the best way to accurately handle this.  Which leads to the following questions...

1. Do I record the transfers between accounts as owner's draw and contributions or just transfers?

2. Do I categorize the business expenses from personal accounts as normal and then just exclude the personal transactions?

3. Do I set up a dummy account (if so what name and type) to track the personal transactions and then make an adjusting entry at the end of each month to offset the balance for reconciliation. What would the opposite account be?

 

Thank you,

Amanda

 

1 Comment 1
Accracy Accounting
Level 5

Setting Up QBO for New Business That Uses Personal Funds

1. In other words, your owner's draws and contributions are currently recorded under Assets instead of Equity.
You can simply record the transfers between the business and personal accounts. Make sure to exclude (i.e., do not categorize) personal expenses from your personal card. Any positive (debit) value is technically an owner’s draw, and any negative (credit) value is an owner’s contribution.

 

Once everything is categorized correctly, you can record a journal entry to move the total of these amounts (positive and negative) to the respective Owner’s Draws and Owner’s Contributions accounts.

I highly recommend setting a cutoff date, disconnecting the personal card, and manually posting future business-related transactions directly to Owner’s Equity accounts instead of relying on bank feeds. The personal card's chart of account should have a zero balance once the journal entry is complete.

 

2. Yes, just classify the transactions as you normally would.
Again, ensure that any personal expenses from the personal card are excluded.

 

3. There’s no need to create a dummy account.
Simply select the personal transactions from the personal card and exclude them. These personal expenses should never enter your accounting records.

As mentioned in point 1, the personal card account will essentially function as a clearing account for tracking Owner’s Draws and Owner’s Contributions.

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