T4 slips

Hello there, @mary53. To prepare a T4 slip, you'll need to navigate it in your Payroll Forms section from the Employees menu. 

You can follow the steps below to create this form:

1. Navigate to Employees in the menu bar, then select Payroll Forms followed by Process T4s/RL-1s.
2. Confirm that the correct tax year is selected, and include any former employees who received paycheques during the year.
3. Select the checkbox next to the employee whose form you want to review, then click Review T4/RL-1.
4. In the Employee T4/RL-1 screen, ensure the displayed details are accurate by comparing the T4  with the Payroll Summary report.
5. If adjustments to the T4 are necessary:
   • To adjust a box amount, click on the amount and input the adjustment in the Adjustments window. Enter values in decimal format (e.g., 12500.00), and include a negative sign for deductions. Adjustments affect only the slip and its summary report, not other reports, such as PD7A or Québec Remittance reports. Please note that discrepancies may prompt inquiries from the CRA, so proceed with caution.
   • Consult with an accountant, Certified ProAdvisor, or the CRA before making changes, as adjustments may affect payroll taxes and remittances.
   • To edit an employee's personal details like name, address, and SIN, select Cancel, then go to Employees > Employee Centre, choose the employee's profile, and update the information. Click OK.
   • To amend employer details (e.g., name, address, Business Number), select Cancel and navigate to Company > Company Information. Make the changes and click OK.
6. Click Next to finalize and approve the employee’s T4.
7. Repeat the review process (Steps 5–8) for other employees whose forms were marked. After reviewing the last employee’s form, click OK.
8. Upon completion, QuickBooks Desktop will return to the Process End of Year Forms window, placing a checkmark in the Reviewed column to confirm all T4 and RL-1 forms have been verified.

Take note that you will need to provide your employees with a T4 form for each province or territory in which they worked for your company.

For more information about this form, you can check this article: T4 and Relevé-1 forms in QuickBooks Desktop.

If you have additional questions, let me know by leaving a reply below.

I do not efile, but need to mail in the cra copies.  Where do I find the summary for this?

Hi there, Mary. I appreciate you getting back to the Community. If you haven't EFILED your T4/RL-1 Summary slips, prepare the summary after printing. This summary consolidates annual employee earnings, deductions, and payroll taxes, ensuring reconciliation with source deduction payments remitted to the CRA or Revenu Québec.

To generate an accurate T4/RL-1 Summary report, review and print your slips first. Here's how:

1. In the menu bar, select Reports, then Employees & Payroll, then T4 Summary.
2. Change the dates to show the correct payroll reporting period.
3. Select OK to generate the report.

Use the figures on the report to fill in your T4 or RL-1 Summary form. You can get the T4 Summary form from the CRA.

To ensure the T4 Summary aligns with your payroll data, compare it to the Payroll Summary Report under the Reports menu. This ensures that earnings, deductions, and taxes match your source deduction payments. For detailed assistance, you can refer to the article on T4 and RL-1 forms in QuickBooks Desktop.

If you have additional questions, don't hesitate to reach out.