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Jen167
Level 1

Un-applying a vendor credit when voiding the cheque payment

Hi There

I can't find any clear direction on how to do this, and I am sure I am not the first person to run into this.

We have a VENDOR with a deposit that we have paid to them.  The deposit amount shows as a credit on their account.  When we pay their progress bill, we apply that credit in the pay bills screen.  Easy-Peasy!

In error, we cut a cheque for this vendor and applied the credit from the deposit (for deposit entry-we enter the deposit as a bill-NOT against their PO, cut the cheque and then zero out the BILL amount so it will show as a credit on their account).  We now need to void that cheque cut in error.  How do I cancel/void/delete/reverse the cheque so that the credit re-shows on their account.

I have tried a few things in the sample company to experiment.....

If I just VOID or delete the cheque for the actual amount paid-the credit does not show. 

If I go into the bill payments/cheques screen and un-check the credit and save-the credit does not show back in their account.

If I go into the bill payments/cheques screen and void the actual credit payment-the credit does not show back in their account.

 

I need help to cancel/void/delete the cheque and the Vendor account look like it did before a cheque was cut in error.

Thank you!

1 Comment 1
Henock K
QuickBooks Team

Un-applying a vendor credit when voiding the cheque payment

Hi Jen167,

 

Welcome to the Community. It's important to record your transactions correctly to keep your books are up to date. QuickBooks Desktop is a flexible program that simplifies the way you manage your books. I'd be glad to point you in the right direction to get the support you need.

 

Based on what you've described, I encourage you to reach to our customer support team to point you in the right direction regarding this. You can review this article to contact our support team.

 

Let me know if you have any questions, I'll be happy to help.

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