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GStew
Level 2

Using my existing QuickBooks Accountant Desktop Edition if subscription not renewed

As I intend to retire before the date of my next renewal, will I be able to use my QuickBooks Accountant Desktop software for a certain period (or indefinitely) or, will access stop on the last date of my current subscription period? I would expect that I will not receive software or payroll updates if I do not renew my subscription but was hoping that I could at least still access existing company files going forward and hopefully continue to enter certain transactions?? I recall years ago that those who had purchased outright the regular desktop version could continue to use the software indefinitely (they were aware they would not receive updates after a certain period). Thank you in advance for any clarifications on this. 

8 Comments 8
Aldren18
QuickBooks Team

Using my existing QuickBooks Accountant Desktop Edition if subscription not renewed

I understand your desire to continue accessing company files and entering transactions after your subscription ends, GStew. Let me clarify what you can expect from your QuickBooks Accountant Desktop software.

 

After your subscription expires, you will no longer be able to use your QuickBooks Accountant Desktop software to enter new transactions. Intuit has transitioned to a subscription-based model for all its desktop products, which means access to the software is tied directly to a current subscription.

 

However, you will be able to access your existing company files for a limited time in a View-only Mode. This will remain in effect for one year after your subscription expires. In this state, you can open your company files and run reports to view your historical data, but you cannot make any changes or additions.

 

As you prepare for this transition, I recommend exporting all essential data, such as reports, to ensure you have a permanent record of your financial history. Additionally, you can create a final backup of your company file and store it in a secure location, like an external hard drive or cloud storage.

 

Planning for this now is a great way to ensure a smooth transition into your retirement. Let me know if you have further questions.

SIAB
Level 7

Using my existing QuickBooks Accountant Desktop Edition if subscription not renewed

@GStew 

Which QB Desktop year version do you run now?

GStew
Level 2

Using my existing QuickBooks Accountant Desktop Edition if subscription not renewed

The most recent version of QB Accountant Desktop Edition.

GStew
Level 2

Using my existing QuickBooks Accountant Desktop Edition if subscription not renewed

Thank you. I can export my company file to QB online correct? Will the details of all prior years be exported or just for a certain number of years?

 

After the one year 'View-only mode', I will not be able to open the software?

SIAB
Level 7

Using my existing QuickBooks Accountant Desktop Edition if subscription not renewed

You can use the trial version to access your historical data for good if required.

GStew
Level 2

Using my existing QuickBooks Accountant Desktop Edition if subscription not renewed

Can you please expand on this re 'accessing historical data for good'. What trial version are you referring to? Do I only need to download the trial once or each time I access the data? Thank you.

GStew
Level 2

Using my existing QuickBooks Accountant Desktop Edition if subscription not renewed

If I prefer not to transition to QB online, can I simply subscribe to QB Pro Desktop and carry on my company file without having to transfer any data? If yes, what is the monthly cost of QB Pro Desktop? Thank you.

SIAB
Level 7

Using my existing QuickBooks Accountant Desktop Edition if subscription not renewed

You will only need to install once. You should contact @Fiat Lux - ASIA via email directly for details.

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