How can I change the pay date on a cleared pay cheque? (It was run with the wrong date, and is now reporting incorrectly)

Hi there, @cleannscrub!

There are two scenarios you can consider before you can change the pay date of your cheque. Let me share them and help you from there.

First off, if you processed a direct deposit cheque, there isn't an option to change the pay date of your cheque.

Meanwhile. if you processed a manual check, you can delete and recreate it so that you can change the pay date of your cheque.

To do so, here's how you can delete your pay cheque:

1. Go to Workers.
2. Select Employees.
3. Under Run Payroll, select Pay Cheque List.
4. Find and click the amount of the cheque you want to change the pay date.
5. Select Delete.
6. Click Delete Paycheck.

Once completed, you can now recreate and enter the correct pay date of your pay cheque.

Also, here's an article you can read to learn more about how you can delete your cheque: How to Delete a Pay Cheque?

Lastly, you can always visit our Help Articles page for QuickBooks Online Payroll if in case you need some tips and related articles for future use.

If there, anything else that I can help you with, please let me know in the comment section down below. I'll be always around ready to help.

Unfortunately a message comes up stating I can only delete the most recent pay cheque. I need to delete one from a few months ago. 

I can help you delete older paycheques, Cleannscrub.

You'll have delete the latest paycheque first, so you can delete the older ones.

Then, when you recreate them, you'll start from the earliest date to the present. Our system will automatically recalculate your taxes and update your forms.

Once done, you can pull up the Payroll Details report to check if everything is correct. Here's how:

1. Click Reports.
2. Enter Payroll Details in the Find report by name field. 
3. Click the Date Range drop-down arrow, then select the correct date.
4. Click Run report. 

We're just right here if you have other payroll concerns. Don't hesitate to pop a comment below. 

Is there any way to avoid deleting newer cheques? I'll have to delete and re-create dozens of cheques manually, with the correct hours, allowances, OT, reimbursements, etc. 

Thanks for getting back, @cleannscrub.

We'll need to delete the most recent cheques first. An option not to affect the newer cheques is unavailable. Although, I can send feedback about this.

As suggested by @Kristine Mae, you can use the Payroll Details report. Pull up this report, and export it into excel before deleting those cheques. It'll serve as your guide when you recreate them.

To export this report:

1. Follow the steps above to run it.
2. From the Share drop-down, select Export To Excel.
3. Wait for it to load. Click on the downloaded excel file to open or save it.

You can always post again if you have other concerns.I'd be more than happy to help you.