Hi there MGElement,
It's vital for all your transactions to be correctly entered so your books can be well balanced. QuickBooks Desktop is a great tool able to keep track of your sales and expenses to help you see the profitability of your company. I can provide some information about expense transactions.
In order to enter this transaction, you could do so as a Bill, then mark the bill as paid. You can do so by going to the Vendors menu, then Enter bills. Enter the information for the transaction, then save. Once created, you can mark that bill as paid by going to the Vendors menu once again, then Pay bills. Select the bill from those displayed, to mark it as paid.
In order to know which expense accounts you should be affecting in the bill so that your books can be balanced, I recommend speaking to your accountant. They'll be able to assist you in making sure the transaction is correctly entered and moves the money to the correct accounts. You can find an accountant that has experience using QuickBooks by navigating to our Find a ProAdvisor site.
If you have any other questions, feel free to reach out here.
