Email Multiple Invoices

Hello shapeint and welcome to the QuickBooks Community!

Emailing invoices and other sales forms and statements to your customers has never been easier. With QuickBooks Desktop you have the ability to send them individually or as a batch. My goal is to help save you time on your books so that you can get back to doing what you love, so let me go over how to send multiple invoices at once.

Please follow the steps below:

1. Navigate to the File menu, then select Send Forms.
2. Click the checkbox for each invoice or form that you want to send. You can choose the Combine forms to a single recipient in one email option if you want to send multiple forms to one customer.
3. Select Send Now. 

If you'd like to learn more about emailing or saving sales forms such as invoices, please refer to the article below:

• Email sales forms in QuickBooks Desktop

Enjoy the rest of your week! 

That answer works if the invoices have already been checked with "Email Later". Lets say they werent checked on creation. How can i batch change teh invoices to show up in the send forms window. 

Hi shapeint. Glad to hear back from you. I'll be happy to help you going forward. To make sure we're on the same page, could you elaborate on what you mean by batch changing the invoices so they show up in the send forms window? Feel free to attach screenshots for visual reference. 

He is asking, and I will clarify, How do I change multiple invoices to email later, without having to go to each individual customer, click the invoice, click email later, and save. This takes forever, and I have hover 1,000 invoices that I need to email which when created, were not originally checked off for email later.

Hi there ngruzwalski,

Allow me to clarify this for you. In order to email out multiple invoices in QuickBooks Desktop the invoice would first need to be set up to email later. This then moves the email to the send forms menu. If email later was not selected then you'd need to access that invoice again and check the box as there is no current way to mass select these. If this is something you want included in QuickBooks Desktop I recommend sending feedback to our developers so they can look into possibly adding this in future updates. You can send feedback by going to: Help>Send Feedback Online>Product suggestions.

If you have any further questions let us know and we'd be happy to help!

Thank you, I have sent the suggestions. I would also like to ask, tho I am sure it just isn't something that can be done now. But I have found that I can email a bunch of invoices in Income Tracker, selecting them and choosing the batch action Batch Email. However, this doesn't work correctly because for some reason it doesn't choose the default email template I have set up, and it doesn't give the customer the option to pay by a card like sending out the invoices thru the normal process does. Is there a setting to fix these issues, or do I need to send in another suggestion?

Hi ngruzwalski,

The reason why you're having those issues is that QuickBooks Desktop wasn't meant to send batch emails this way. As this is the case there is no setting you can use to make this change. If you wish to be able to do this in the future I recommend sending feedback to our developers by going to: Help>Send Feedback Online>Product Suggestions. Once they receive the feedback they'll look into ways they can possibly include it in future updates.

If you have any questions let us know and we'd be happy to help!

Quickbooks is the stupidest software ever!!

The simplest feature every grade z student would suggest and here we have people trying to explain it to you like a dumbhead.

Let me give you an example so every potato head should understand how I have been losing hours of work because this simple feature is too hard for you to create.

Example #1 Customer A has not been paid their invoices for a half year now, but I kept on providing him service, I have been sending them invoices every week, Now I am calling them to please pay off their balance, So the boss tells me, Oh our bookkeeper was not doing his job well, we have started a new way of bookkeeping can you please resend all Invoices? 

Example #2 Customer B is behind with 26 Invoices, I am calling him for payment, and he replies: Hey! didn't you tell me last year that this year is everything being provided for free?! I said well that was only for location 1 these invoices are for location 2, So he replies... Oh NO! I didn't know that, anyway please resend me all those Invoices so I will look over them.

And so I can make 50 examples of why people need to resend invoices that have been already sent in the past.

What would your great Engineer suggest I do after I am being asked such a question????

Really? the only suggestion you have is to open every individual invoice and send them????

Would it be so hard to be able to have a checkbox on the side of each invoice at the invoice list and then just hit a button Email????

I mean seriously? I have been suffering for years with this and every year I am required to buy the next version of QB because it has some stupid non-usable new features but the most common sense features you will save for the 2040 update I guess.

Sorry my frustration

Hello SDRefrig. Thanks for connecting with us here. Your feedback is valuable and I'd like to make sure your voice is heard. While the features you've described aren't available, I highly recommend sending feedback to our product developers. You can do this by clicking the Help menu and looking for Send Feedback Online. New product ideas and improvements are largely based on the valuable feedback we get from users like you. Feel free to reach out if you have other questions, I'm here to help. 

How do I email  multiple invoices in QB ONLINE ESSENTIALS

Hi CJP2,

Thanks for joining us here.  QuickBooks Online has the features you need to accomplish your daily tasks with confidence.  One of the many great benefits is having the option to send invoices in one batch.  I'll be happy to show you how!

Follow these steps to send the invoices;

1. From the left menu, select Sales and then Invoices

2. Checkmark the box to the left of All Invoices to be sent

3. Click on the ▼ dropdown menu for Batch Actions

4. Hit Send

That's it!  Here's a helpful guide for future reference.

If there's anything else we can help you with, please don't hesitate to reach back out.  We're always glad to assist!