How do I add Time Activity (billable time sheet) to existing Invoices please?

Hi fy 23179fgv,

It's great to see that you're taking advantage of the time-tracking capability of QuickBooks Online. The Time-tracking feature will allow you to attribute time to the customer or project that the employee spent on the job. I can help you with adding the billable time from your timesheets to your invoices.

To add billable time to an invoice that has already been created just follow these simple steps:

1. Click on Sales from the left navigation menu.
2. Go to the Invoices tab.
3. Choose the invoice you'd like to add the billable time on to.
4. On the right-hand side, you'll see an arrow, click on this to expand the list of open timesheets, billable expenses, or estimates.
5. Click Add on the timesheet you want to add to the invoice.
6. Fill in the appropriate Sales Tax Code.
7. Click Save and Close

Your invoice will now include the time that you want to bill to the customer or project. This will mark the status of your timesheet as closed in your Sales Tab. 

If there's anything else I can help with please let me know. Have a fabulous day!

I have similar issue, Invoice is created and sent to client before the timesheets have been entered.

I want to attach/link the billable time AFTER the fact, without changing the invoice itself.

Many of our clients get invoiced a flat rate for a job and are invoiced prior to time sheets being received by the office. However I want to link the billable time to the invoice.

Is there a way to do this?

Thank you

Li

I am seeing a recent update to the invoice interface and the arrow you refer to is missing.  How do I add time to an invoice that was previously created in the new format?

Hi MillCivil,

Thanks for joining us here.  Once you enter the billable time by single activity or weekly activity, you can add it to your invoice.  Here's how;

1. From the left menu, select +New, then select Single time activity, or weekly time activity

2. Enter a Date

3. Choose the employee or the subcontractor whose time you are tracking, from the ▼ dropdown menu 

4. Enter Cost rate (/hr)

5. Select a Customer/Project you are tracking the time for

6. Select Billable (/hr) if you want to bill your customer/project and enter the billable rate

7. Enter the Time, or select Enter Start and End Times, then select a Start time, an End time, and the time taken for a Break, if any

8. Enter a Description

9. Select any other applicable options

10. Hit Save and new to record another time entry or Save and close to exit.

Next, you'll locate the current invoice and select Edit from the Action column.  When the invoice opens, the side panel will open with the billable time, and you'll select Add.

Feel free to reach out again, if you have any other questions.  We would be happy to assist!