How do I print and record Post dated cheques that I need to provide a supplier before I get the invoice?

rob20 · ‎March 11, 2019

impossible · ‎March 11, 2019

Use the Write Cheques function: Make the cheque payable to the Vendor you owe the money to. Enter the date for the first instalment. In the bottom section of the cheque, under the Expenses tab, select Accounts Payable. Select the Tax Code and enter the amount you are paying. Tab over to the Customer:Job column and select the Vendor you are paying from the dropdown list. Using A/P with the Vendor Name creates a credit in the Vendor account. Make sure the Print Later option is selected.

When the cheque is exactly the way you want, make a copy of the cheque. Change the cheque date to the next payment date. Continue making copies and changing the date until you have paid all the instalments. From the File menu, select Print Forms>Cheques. When the screen populates, enter the first cheque # and select the cheques you want to print. Print the cheques.

When you receive the bill from the Vendor, enter it as usual. Open the Pay Bills window and apply the credits to pay the bill.

the Credits

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impossible · ‎March 11, 2019

Use the Write Cheques function: Make the cheque payable to the Vendor you owe the money to. Enter the date for the first instalment. In the bottom section of the cheque, under the Expenses tab, select Accounts Payable. Select the Tax Code and enter the amount you are paying. Tab over to the Customer:Job column and select the Vendor you are paying from the dropdown list. Using A/P with the Vendor Name creates a credit in the Vendor account. Make sure the Print Later option is selected.

When the cheque is exactly the way you want, make a copy of the cheque. Change the cheque date to the next payment date. Continue making copies and changing the date until you have paid all the instalments. From the File menu, select Print Forms>Cheques. When the screen populates, enter the first cheque # and select the cheques you want to print. Print the cheques.

When you receive the bill from the Vendor, enter it as usual. Open the Pay Bills window and apply the credits to pay the bill.

the Credits

Twincon · ‎April 23, 2019

Is there a way to record these post dated cheques without having them debit the bank account until the cheque has actually been cashed?

AddieC · ‎April 23, 2019

Hi there,

I can see why you don't want your bank account to be debited until the cheque you've written has been cashed. I'll help clarify the way this process will work in QuickBooks Desktop.

When you write a cheque, you should consider this expense already paid to your vendor, as money you no longer have access to. When you create a cheque in QuickBooks, that's how the system will recognize the expense. It's designed this way for your benefit, as these funds should be associated with expenses paid. The bank account that the money will be taken from is the one that gets debited when the cheque is created in the system.

For more information on how to create, modify, and print cheques, take a look at this awesome Community article: https://quickbooks.intuit.com/community/Manage-vendors-and-expenses/Create-modify-and-print-checks/m....

Let me know if there's anything else you may need help with.

Cheers!

Linda2716 · ‎March 14, 2025

Hello

Tried this, and it does not work.

Is there a patch for the program?

Desktop Pro

I can setup the cheques to show a future date, but when it prints, it shows the date it is being printed...so post-dated cheques are not possible.

Please let us know if there is something that can be fixed.

Regards,

Linda

ClaireSamanthaS · ‎March 14, 2025

I appreciate how you manage your cheque in QuickBooks Desktop (QBDT), Linda. Currently, there are no updates regarding this feature. Let me provide you with more information below.

If the cheque is meant for a future date, make sure to create it in QBDT for that specific period to align the scheduled bill payment. To manage costs effectively it is recommended to use the Accounts Payable (A/P) feature when making advance payments to suppliers.

Furthermore, the system recognizes and uses the date that is printed on the cheque at the time it is created. Therefore, we must rely on this printed date as the official date for each cheque.

Additionally, QuickBooks relies on your computer's calendar for the cheque you want to print. If you need to set a post-dated cheque, you can temporarily change your computer's calendar to the desired date. Remember to reset it to the current date once the printing is completed.

For detailed instructions on how to manage cheques in QBDT, including creation, modification, and printing, please visit our helpful guide: Create, modify, and print cheques in QuickBooks Desktop.

Memorizing cheques in QuickBooks Desktop allows for automated processing of recurring payments, such as rent or subscription fees, reducing the need for manual intervention. Please check out this article for a reference: Create an automatic recurring payment (cheque) to a supplier.

You can always drop by our Community Forum for more questions and clarifications about managing your cheques or any QuickBooks-related concerns. You can also save this thread by hitting the Reply button below, and I will be happy to assist you further.

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How do I print and record Post dated cheques that I need to provide a supplier before I get the invoice?