Hi MMM_Canada,
It's important you're recording your expenses the right way in order to prevent errors in your books. QuickBooks offers an easy-to-use platform that makes it easy to manage your transactions. I'll be happy to steer you in the right direction so you can record the funds the right way and continue to manage your business with peace of mind.
To ensure accuracy in your books, I highly recommend reaching out to an accounting professional to get more info on recording the funds. Doing this will help prevent any future discrepancies in your books. If you're not in contact with one, I encourage you to search for one on our website using this link here. I'll also leave this question open so other community members can share their advice on this. Otherwise, I encourage you to check out the following article that provides more info on how to Handle vendor credits and refunds in QuickBooks.
Feel free to ask other questions in the comments below. I'm here to help.
