cancel
Showing results for 
Search instead for 
Did you mean: 
Announcements
Created with Sketch. Find out how to upgrade your subscription, manage your password, view account fees, request a refund, and much more on our account management page.
Created with Sketch. If you're experiencing a bank error, check our Bank Feed Status page before you call support.
Created with Sketch. Visit this page to subscribe to QuickBooks Status notifications.
timetowaste247
Level 1

This is for an Automotive Repair shop, I was wondering if/how to create a list of customer's vehicles?

What I want to be able to do it keep track of which vehicle is being worked on (assuming customer have multiple vehicles). When I make an invoice, once I have selected the customer I want to be able to have a drop down list so that I can select which vehicle is being worked on. 

For example

John owns Car 1 and Car 2

When I make an invoice for John, I want to be able to select Car 1 or 2 from a list of just the two cars associated with John.

Solved
Best answer February 06, 2020

Best Answers
VAC Mark
Level 1

This is for an Automotive Repair shop, I was wondering if/how to create a list of customer's vehicles?

I'm using QuickBooks Desktop 2020 for automotive repair. Most versions have a tab somewhere in the Customer Profile called 'Notes'. I list each vehicle there (year, make, model, VIN, mileage). Each time I work on one of the vehicles listed, I edit the mileage. I cut and Paste it into the 'Customized Invoice'. To be able to have it appear on the Invoice, I changed the 'Ship to' field to 'Vehicle'. You would have to learn how to use the customizing feature in QuickBooks. Since I do zero shipping its not a problem. Profit and Loss reports come out fine.

View solution in original post

4 Comments 4
Rasa-LilaM
QuickBooks Team

This is for an Automotive Repair shop, I was wondering if/how to create a list of customer's vehicles?

Greetings, timetowaste247.


Welcome aboard to the QuickBooks Community. I can help and guide you on how to create a list of your customer’s vehicles.


I have a few easy steps to do this in your account. The first thing is to create an item list for each vehicle.


Here’s how:

  1. Go to List at the top menu bar, then select Item List.
  2. Click on the drop-down for Item, and choose New.
  3. Under Type, select the category on how you want to track the vehicle.
  4. Fill in the necessary fields.
  5. Click on OK.

car.png car.a.png car.b.png car.png car.a.png car.b.png car2.png

 

Once completed, you can start using these items whenever you create an invoice for John. On the Invoice page, make sure to click on the Item code drop-down and select the correct vehicle.

 

This way, all transactions associated with each item are properly tracked in QuickBooks.

 

I’m also adding a link with detailed answers to your frequently asked questions about adding, modifying and deleting items.

 

The information I provided should point you in the right direction.

 

If there’s anything else I can help you with, leave me a comment below. I’ll be right here to assist you further. Have a great day ahead.

 

Rustler
Level 15

This is for an Automotive Repair shop, I was wondering if/how to create a list of customer's vehicles?

@timetowaste247 

 

No, you do not make an item for a customer car, items are what your business does or sells.

 

You create the customer, then create a sub customer for each car the customer owns, then you invoice the sub customer (car) for the work done.

VAC Mark
Level 1

This is for an Automotive Repair shop, I was wondering if/how to create a list of customer's vehicles?

I'm using QuickBooks Desktop 2020 for automotive repair. Most versions have a tab somewhere in the Customer Profile called 'Notes'. I list each vehicle there (year, make, model, VIN, mileage). Each time I work on one of the vehicles listed, I edit the mileage. I cut and Paste it into the 'Customized Invoice'. To be able to have it appear on the Invoice, I changed the 'Ship to' field to 'Vehicle'. You would have to learn how to use the customizing feature in QuickBooks. Since I do zero shipping its not a problem. Profit and Loss reports come out fine.

schenkcorp
Level 1

This is for an Automotive Repair shop, I was wondering if/how to create a list of customer's vehicles?

@Rustler 

 

This is also the way that we handle our customer base. Customer with all of their contact information and sub-customer for each vehicle.

Need to get in touch?

Contact us