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Replying to:
CaitlinOG
QuickBooks Team

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Hi 10Lana, 

 

Welcome to the Community! Now that 2020 has come to a close it's important for your accrued vacation balances to be paid out correctly. I can help shed some light on how to handle this situation in QuickBooks Desktop payroll. 

 

If this paycheque is uncashed or not yet issued, you can correct the information by directly editing the paycheque. Here are the steps to do this:

  • Locate and open the employee’s paycheque.
  • Select Unlock Net Pay at the bottom of the Review Paycheque window.
  • Override the figures to correct the vacation paid
  • Review information and click OK.
  • Then reprint the paycheque.

If the paycheque is already issued or cashed, an adjustment will need to be made to correct it. Here’s how to adjust the payroll liability:

  • Go Employees at the top and choose Payroll Taxes and Liabilities.
  • Select Adjust Payroll Liability.
  • Set the right dates and select the Employee radio button.
  • Under the ITEM NAME column, select the tax item you’re working with.
  • Put the negative form of the excess amount under the AMOUNT column.
  • Click OK.

You can find more information about adjusting your payroll liabilities in this Community article: Adjust payroll liabilities in QuickBooks Desktop

 

I hope this helps. Let me know if I can assist with anything else!

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