Boost efficiency with more users

Get more work done, more efficiently when you include multiple users with QuickBooks Desktop Enterprise.

To learn more about how we can help your business, call 1-800-450-8469 or contact sales.

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Transform productivity with multiple users and more control

No matter the size of your business, you can do more with more users working together in QuickBooks Desktop.

Scale your business

Add up to 40 users to work more efficiently and boost productivity as you grow.**

Delegate with confidence

Assign up to 14 predefined user roles and customize with granular data-level permissions.

Secure data access

Allow users to view, edit, or delete specific data. Track who did what with a digital audit trail.

Collaborate from anywhere

Add cloud hosting to work with multiple users across multiple companies and locations.**

Manage tasks simultaneously

Users can work in separate workflows, in the same company file, at the same time.**

Priority Circle

Empower your team with on-demand QuickBooks trainings, plus premium support.**

A multi-user solution that meets your unique business needs

See how adding multiple Desktop Enterprise users can help you take the burden out of your bookkeeping.

Business owners in a warehouse looking at clipboard together

What if your sales team enters a new order while your warehouse needs to update inventory, and your bookkeeper wants to create a purchase order? With additional users in Desktop Enterprise, no problem. Your team can work on different tasks, all at the same time.**

Three warehouse images with professionals looking at data

While one of your business entities is finalizing invoices, another entity needs to reconcile accounts. With Desktop Enterprise, you can add multiple users across all your businesses and allow them to work simultaneously in QuickBooks.**

Learn more about multi-company management

A professional woman using laptop to delegate tasks

Need to give your warehouse manager access to your inventory data or your service manager access to customer data? When you add users in Desktop Enterprise, you can set up specific permissions for different roles, so they only access the information they need for their jobs.

Employees in a factory inspecting products

If you find your day-to-day tasks stacking up, adding users can open up time you can devote to strategy and improving your business. On-demand training with Priority Circle can also get those new users up and running fast.**

Learn more about Priority Circle

Multiple users help our customers  accomplish more

98%

of QuickBooks Desktop Enterprise customers agree that having multiple users with custom roles in Desktop Enterprise helps their company operate more efficiently.¹

96%

of QuickBooks Desktop Enterprise customers surveyed agree that Desktop Enterprise user permissions give them confidence to delegate important tasks.²

Ready to upgrade?

If you’ve outgrown Desktop Pro or Premier, Desktop Enterprise offers the functionality and flexibility to help you grow with more powerful features and support for more users—all with the interface you already know.

Compare Desktop solutions

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Currently using Desktop Enterprise and need to add users?

Call 1-800-450-8469

Frequently asked questions

How many users can I add to QuickBooks Desktop Enterprise?

What is the benefit of adding multiple users to Desktop Enterprise?

By allowing multiple employees to work with Desktop Enterprise at once, your team can run multiple workflows simultaneously (ex. sales orders, bills, purchase orders, payroll, and more).** You can also reduce response time for time-sensitive customer and vendor requests, improving your overall productivity.

Additionally, you can delegate tasks efficiently with user-specific roles and permissions, helping your data to remain secure and allowing you to scale more easily.

Can I add more users to Desktop Enterprise than Desktop Pro or Premier?

Can I customize user permissions in Desktop Enterprise?

Yes. When you add a user, you can choose whether they can view, edit, or delete specific customers, vendors, or data with data-level permissions. This can help make sure your sensitive business information stays in the right hands.

If you have multiple companies, you can grant unique user sign-ins and permissions for different roles and different companies within your business. This means you can limit employee access to specific areas of the system based on their job function, so you can feel confident your team members see only what they need to.

If I’m already using Desktop Enterprise, how do I add more users?

Can multiple users work simultaneously in Desktop Enterprise?

Get more work done with more
QuickBooks Desktop Enterprise
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**Product information

QuickBooks Desktop Enterprise: Your selected subscription plan for QuickBooks Desktop Enterprise Silver, Gold, Platinum or Diamond (“QuickBooks Desktop Product(s)”) will automatically be charged on a monthly (“Monthly Plan”) or annual (“Annual Plan”) basis until you cancel. You can cancel at any time by going to Account & Settings in QuickBooks and selecting “Cancel” or by calling 800-300-8179, prior to your renewal date.

The Annual Plan commits you to a 12-month term; fees vary per QuickBooks Desktop Product. If you cancel inside the 60 day money back guarantee period, you can opt to receive a refund. If you cancel outside of the 60 day money back guarantee period, you will not receive a prorated refund and you will have access to your QuickBooks Desktop Product for the remainder of the 12 month term for which you've paid.

With the Monthly Plan, your QuickBooks Desktop Product cancellation will become effective at the end of the then-current monthly billing period. You will have access to your QuickBooks Product for the remainder of the month and you will not receive a prorated refund.

See End User License Agreement for additional details.

Additional information about the latest version of your QuickBooks Desktop Enterprise product: The “Discontinuation Policy (Software End-Of-Life) for Intuit Software is subject to Intuit’s discontinuation policies then in effect and Intuit reserves the right to discontinue the Software, all support for the Software, and/or all access to and use of any Services, add-on paid services, features, online tools, Third-Party Applications or other services or content accessible through the Software in accordance with Intuit's then-current discontinuation policies or in connection with required Updates or Upgrades of the Software as part of a Subscription plan. For more details, see section 13 of the End User License Agreement.

Minimum requirements: technical requirements and system requirements

QuickBooks Desktop Enterprise Diamond subscription: QuickBooks Desktop Enterprise Diamond is sold in increments of 1-10, 20, 30, and 40 users. Desktop Enterprise Diamond is only available on a Monthly Payment Plan.

QuickBooks Desktop Enterprise with cloud hosting: The Cloud hosting service is a monthly subscription. Each month, your account will be automatically charged the agreed-upon price of the service unless and until you cancel. Cancel at any time by calling Intuit at 800-300-8179, prior to your monthly renewal date. Cancellations are refunded from the date canceled through the end of the then-current monthly billing period. The QuickBooks Desktop Enterprise software portion of the QuickBooks Desktop Enterprise with cloud hosting bundle is an Annual Subscription, paid monthly. If you choose to purchase a QuickBooks Desktop Enterprise subscription using the Monthly Payment Plan or QuickBooks Desktop Enterprise with cloud hosting, you elect to pay your annual subscription in equal payments over the course of 12 months. Cloud hosting support: Support for QuickBooks Desktop Enterprise with cloud hosting is provided by QuickBooks Support. Technical support for QuickBooks Desktop cloud hosting is powered by Rightworks and subject to the Rightworks Terms and Conditions. A valid QuickBooks Desktop Enterprise license number or key must be provided to a specialist to receive support. Internet connectivity required: Desktop Enterprise with cloud hosting is subject to availability of a reliable Internet connection. See detailed list of systems requirements, and a list of what RDP clients work with the hosting service. Remote Desktop Services compliant: QuickBooks Desktop Enterprise is Remote Desktop Services compliant. Microsoft Server operating systems, Microsoft Windows Server software licenses, and Remote Desktop Services Server Client Access Licenses, are sold separately. For multiple cloud hosting users, a Remote Desktop Services Client Access License is required for each user. Additional fees may apply. Requires certain hardware.

**Features

Intercompany transactions: Only available in QuickBooks Desktop Enterprise Platinum and Diamond subscriptions.

User licenses: Each unique user requires a license. Each license sold separately. All copies of QuickBooks must be the same version-year. Licenses are available in single-user increments from 1 to 10 users. 20 or 30 user licenses are also available. Diamond can support up to 40 users. Fees apply.

Priority Circle: Access to Priority Circle and its benefits are available only to customers located in the 50 United States, including DC. Eligibility criteria may apply to certain products. Terms, conditions, pricing, service, support options, and support team members are subject to change without notice.

Working in two company files at once: When working in two company files at once, some functionality may be limited.

#Claims

98% of QuickBooks Desktop Enterprise customers agree that having multiple users with custom roles in Desktop Enterprise helps their company operate more efficiently: Based on Intuit survey conducted July 2025, amongst remunerated QuickBooks Enterprise users who expressed an opinion.
96% of QuickBooks Desktop Enterprise customers surveyed agree that Desktop Enterprise user permissions give them confidence to delegate important tasks: Based on Intuit survey conducted July 2025, amongst remunerated QuickBooks Enterprise users who expressed an opinion.

Additional terms, conditions and fees may apply with certain features and functionality. Feature availability varies by product and platform. Terms, conditions, pricing, subscriptions, packages, features, service and support options are subject to change at any time without notice.