Can I keep track of project costs that have multiple income sources?

Hi there, 

The Projects feature helps you stay organized and track all the moving parts. You can add project income and expenses, tag old transactions to new projects, and run project-specific reports from a single dashboard. This makes it easy to manage your work and see your progress.

At this time, you can only assign one client to one project. Once you've done this, you can track only the income that's associated with that particular customer. Here's how to turn on Projects:

If you haven’t already, turn on the Projects feature.

1. Select Settings ⚙, then select Account and Settings.
2. Go to the Advanced tab.
3. Find the Projects section. Select it to expand it.
4. Select the Organize all job-related activity in one place box.
5. Select Save. Then close your settings.

The Projects menu now appears in the main navigation bar. Check out this helpful article for more info regarding projects: Set up and use the Projects feature.

In case you have other questions, feel free to contact our support team using this link here.

I have the same question, and no. it is not more than one client, it is the same client.. 

eg, in a construction project we have 30 different products (Brickwork, Plastering, Paintwork etc).. 

these are different Products / Services in the same project that needs it's profitability reported on 

I have the same question. I have a project that has multiple invoices, sales receipts, journal entries. I can't seem to find a way to add these income sources to a project I have already created. 

Hi there. Glad to have you reach out to the Community. I'll be happy to share info about the Projects feature in QuickBooks. Based on what you've described, I recommend adding the income sources to the Projects by following the steps below: 

1. Click the New (+) icon.
2. Select Invoice. You can also use Sales Receipt.
3. Choose the project from the Customer drop-down menu.
4. Enter the necessary details for the invoice.
5. Click Save and close.

If you need to do this for expense transactions, follow the steps below: 

1. Click the New(+) icon.
2. Select Bill/Expense.
3. Enter the Supplier, Bill Date, Due date, and Bill no.
4. Fill in the necessary details in the Category details or Item details section.
   - Make sure to enter the correct project in the Customer/Project field.
5. Click Save and close.

Give this a try and if you have further questions, don't hesitate to reach out in the comments below. 

I guess I didn't explain myself completely.  We are a non profit and are trying to see if qB Projects works for us.  We have a Project that has multiple income in the form of grants, individual donations, services and product of sale income. These Projects also have direct expenses, sales receipts, app fees, assets and liabilities, bills to pay.

Is there a way to incorporate all these different income and expenses sources to one Project?

Thank you

Colibrí

Glad to hear back from you, Colibrí. I see what you're saying. QuickBooks allows you to add project income and expenses and assign old transactions to new projects. You can even run project-specific reports. That being said, it's important to note that you can only assign one client/customer to one project. This means that you can add different  income and expense as long as they're associated with the same customer. If you'd like to give the program a test run, I recommend signing up for a free trial on our site using this link here. Let me know if you have questions. 

None of the QBO folk in this thread seem to be answering the question.  The fact is that any charity (as we are) will have multiple donors to any particular project and have donors who are likely to donate to multiple projects.  So, until this issue gets fixed, QBO is of limited value to many charities.  So stop it with the esoteric work arounds and fix the problem!   

Hello tim_sawers,

I want to say thanks for taking the time to share your concerns about multiple income sources in QuickBooks Online when using the projects feature. I know charities have a lot of specifics they need to consider when it comes to recording their transactions and the income sources they come from. I've got some suggestions for you.

QuickBooks Online doesn't currently have designated features for recording things like grants or donations in the program, but it is possible to use the built-in features such as invoices or sales receipts to do this in some cases. You may even be able to use bank deposits for certain aspects as well. I've pulled a number of articles to show the ways that you can record these kinds of transactions, which you can then work with to record in your Projects.

• How to record donations or charitable contributions

• Set up and record in-kind donations

• Track funds you receive from donors in QuickBooks Online

If those don't quite work for you or you have other types on income that you'd like to record, I recommend checking in with an accountant. An accountant user on your QuickBooks can be a great asset as they'll have the access to help you directly in your books. The My Accountant tab can help you with this as it provides a field to invite the accountant by email or the Find a pro to help button to find an accountant near you that can help.

I also encourage you to submit feedback about the way that QuickBooks Online can grow to better support charities. The comments left in the feedback feature are forwarded to our product development team for consideration in future updates and is a great way to share your thoughts. Here's how you can do that: How do I submit feedback?

I hope that helps a bit more. Take care!

I would recommend looking at the classification system in QB Desktop.  If QBO is a necessity then you might have to get the top tier subscription but if you can function with the desktop version then you might be happier.

You can assign a 'class' (project name?) to anything you want.  One person gives you a donation for 3 separate projects you can split their donation to the 3 'classes' you need.  You can then run a balance sheet, trial balance or profit & loss specifically for one class (project), all combined or split out side-by-each.

I used this feature for a church group that chose one or two large community projects each year.  General income and expenses were recorded without any class assigned, the special items were assigned to the project.  They had a yard sale with 3 tables specifically raising fund for one project - the whole deposit went in the bank on one deposit slip - QB showed one line for the special funds classed to the project and the rest deposited - all funds into the same bank.  Utility bill was paid with one cheque - split out a percentage for the project-specific usage.  All expenses still into the same expense account but the ability to pull project specific details in a P&L is there with the classes.

QB Desktop is a far superior program to the online version.   

It would be soooo great to be able to have multiple income sources for a project.  I don't want to have to create a "class" for every little fundraiser or show or project that is organized for our charity.  eg Youth Group Talent Show - income is ticket sales, concession, raffle, and donations from many people.  Expenses are sound technician, merchant fees, concession supplies, decorations.  Seems obvious to me that this is a "project"  and not a "class". It is so frustrating that QBO cannot make functionality available to the many non-profits that use QBO. 

QBO: we are having the same issue - we would like to record multiple sources of income (Ex. multiple grants) as part of one single project. How to do this?

It's good to see you here, CK35.

I want to share additional insights about tracking multiple clients in one project. While this isn't a feature in QBO yet, I have a workaround you can try. 

You can use the classes to tag your transactions for a certain project. This will help you identify the entries created for a project by running reports and filtering the class you've used. Here's how to enable it:

1. Tap the Gear icon and choose Account and Settings.
2. Go to the Advanced tab and pick Categories.
3. Use the Track classes slider to turn on the feature in your account.
4. Select Save and then Done.
   

Once set up, you can assign these classes your sales or expense transactions. See this example:

Once you have the transactions tag, you can open any reports and filter by Class. Check out these related links for your reference:

• Set up class tracking
• Customize reports in QuickBooks Online
• Video tutorials for QuickBooks Online

You can also follow the suggestion of my colleagues to send a product suggestion by going to the Help menu. 

Kindly post again if you have follow-up questions about tagging transactions or need help with other things with QuickBooks. I'll be more than happy to assist you anytime. Have a wonderful rest of the week!

Another nonprofit chiming in -- we have projects with multiple grantors and need to be able to run statmeents and reports that show ALL funding sources, not just one grant, for that project. QBO -- does this exist yet? Also along the same lines... we want to record salaries paid to staff for these projects though we don't use QB payroll. Looking into it, it appears we'll have to manually enter timesheets EVERY WEEK to bring our project's report up-to-speed. This is silly and needs to be streamlined in QBO, especially when someone is on salary (same pay all year round) and a set percentage of their salary goes to that specific project. Should be easier!