How can I make the T 4 slips arranged alphabetically?

Hello mtitaxaccounting,

Sometimes it's best to arrange your T4s so it makes it simple for you to go through them. I'll be happy to share more info on this so you can get back to doing what you love. QuickBooks offers an easy-to-use interface that makes it simple for you to keep track of your transactions.

First, I'd like to make sure I'm on the same page as you. Could you share more details about where you're trying to sort your T4s? Feel free to send me a screenshot so I can get a visual reference of what you're seeing on your end. In the meantime, I encourage you to check out this powerful article that shows you: How to prepare T4 slips and summary.

Let me know if you have other questions. I'm here to help you achieve your QuickBooks goals. 

I know how to prepare T4 slips and Summary. My problem with QBO is that when I print the employer's copy, it does not print the T4 slips in the order of last name nor first name alphabetically, although the employees are arranged by last name alphabetically. Canada Revenue Agency's requirement when filing by paper is to arrange the T4 slips in alphabetical order. How can you help me to make this happen?

Thank you.

MTI

Thanks for those clarifications on what's happening when you print and what you're looking for with your T4s and their order in QuickBooks Online. I know how important it is to meet government requirements, and I want to make sure that you're able to do that with your year-end forms.

I've done some testing myself and I see that you're right: QuickBooks Online doesn't alphabetize the employee names when you generate and print the forms. I want to assure you that the program is designed with government regulations in mind so that you can have confidence in this product. In searching through the resources on the CRA website, I'm not seeing anything that mentions these forms needing to be alphabetized. Here are a few of the links I was reviewing to see if I could find reference to that stipulation.

• T4 information return

• Employers' Guide – Filing the T4 Slip and Summary

• T4 – Information for employers

Given that, my suggestion is to contact the CRA to review if having the names alphabetically is indeed a requirement for the employer copies of T4 slips. Here's the CRA contact page for your ease of access: Contact the Canada Revenue Agency

If you do have a resource from the CRA where you saw that the employee names need to be alphabetized or get confirmation from them that this is the case, feel free to share it with me here so I can double-check on this issue.

Don't hesitate to reach back out here.

Has this been addressed since last year? 

(2021 T4s) The employer and employee copies do not print in alphabetical order. My issue is not CRA requirements. My T4 review process doesn't flow easily.  Having them print in the same order as the Payroll Summary by Employee Report would be a huge time saver. Payroll reporting is always alphabetical; it is odd that this is not a "thing" for T4s in QBO. Having them print in alphabetical order would definitely make my year end review a lot smoother.