How do I payout accrued vacation pay?

Hello Corinna,

Let me guide you on how you can pay accrued vacation pay in QuickBooks Online.

You’ll have to enter the employees accrued hours when you create their paycheques. And then, the total vacation hours will be deducted.

If you have not setup the vacation pay. Here’s how:

1. Click on the Gear icon.
2. Click on Payroll Settings.
3. Click the Vacation/Sick/PTO link below the Payroll and Services section.
4. In the Vacation and Sick Leave Policies box, click Create.
5. In the Category drop-down, select Vacation, enter a Description, select the Accrual Frequency, and then enter the Hours earned per year and the Maximum available hours.
6. Click OK.

Then run the payroll, paying the accrued vacation:

1. Click on Employees tab.
2. Click Run Payroll.
3. Enter all other pay types and the vacation hours.
4. Select Preview payroll and make sure to review vacation hours.
5. Click on Submit payroll.

To learn more about vacation pay, here are a few helpful article:

• https://community.intuit.com/articles/1764351
• https://community.intuit.com/articles/1770217

Feel free to drop a comment below if you have other questions. I’ll be sure to get back to you.

I have the same question.  The procedure that was described is exactly what I follow for ordinary pay periods.  We just had a salaried employee leave our company, and we owe him a payout of his accrued vacation time in addition to the full pay period (~80h) he worked.  How do we pay this additional time on his last paycheck?

Did you find a solution for this?

Thanks

Hi AKBooks. Have you reviewed the following article: "How to calculate vacation pay out for employee's final pay cheque"? If not, give it a read. It discusses the procedure for paying out an employees final pay cheque with their vacation balance. Let me know if you still have questions. 

Another problem I have encountered is when paying out (every 6 months) in separate cheque (as that is how we do it)  It DOES not give the employee the full VP and a remainder stays behind why?

Hi katkunuck. QuickBooks is designed to help make your work easier. I'd be happy to steer you in the right direction so you can get back on track with doing what you enjoy. I want to make sure you get the support you need with this. I recommend contacting our support team so they can take a closer look at how you set up the vacation on you account. Here are our contact details. Feel free to ask other questions. I'm here to help.

I need the instructions for QBO

Hi there Deb24,

It's important your employees get paid the right amount for their vacation. QuickBooks Online is a great tool able to keep track of accrued vacation so you can pay it to your employees. I can point you in the right direction for paying this to your employees

In order to pay your employees their vacation pay, you can follow the steps outlined in the section of Vacation Accrual FAQ article titled How do I pay out accrued vacation in a payroll run? The first part of that section is dedicated to paying out vacation hours, whereas the second is about paying out the remaining vacation balance when terminating an employee. There are also a few other interesting questions seen in the remaining article as well that could be relevant for future use as well.

If you have any other questions, feel free to reach out here.

How do I payout accrued vacation pay for an hourly employee?

"How to calculate vacation pay out for employee's final pay cheque"?

How do you add vacation pay without it affecting the regular pay amount?

Hi there HeatherMarie1,

Thanks for reaching out about paying vacation. QuickBooks Online is a great tool able to help you pay your employees for the hours they've worked. I can provide some information about paying vacation that is accrued.

To pay vacation accrued, go to the Payroll tab, and eemployees section to Run Payroll. You can add the amount of hours wanted under the Vacation pay column to be paid out to the employee.

If you have any other questions, feel free to reach out here.