Change the employee display name

Hello rmcbryan1,

Welcome to the Community. QuickBooks offers a flexible payroll module that's equipped with a variety of accounting tools and resources. I'll be glad to share more info in regards to changing the initial payroll date. 

In order to do this, you'll have to make the change under the employee profile. Here's how: 

1. Go to the the Payroll menu and proceed to the Employees tab.
2. Select the employee's name.
3. Click Edit employee.
4. From here you can edit the pay schedule to your liking.
5. Click OK, then select Done.

I encourage you to give this a try and let me know how you make out. I'll be here in case you need anything else.

I have clicked on employee and edit. it will not let me change the Name Displayed. it still shows there old last name. New name shows up when I print check. But it is not shown on screen.

Hi @Brandonallred,

Thanks for reaching out in this thread! It's great to hear that you're using QuickBooks Online to manage your employees. Whether you've got a Payroll subscription or are using the non-subscription option for logging employee details, the program gives you the opportunity to keep your information in one place. I'd be happy to go over correcting employee information.

The steps you take to make the corrections are going to depend on whether you've got a Payroll subscription and then which you're using if you do have one. Since you mention you want to edit the title of an employee, it sounds like you may simply be logging employee details without a Payroll subscription since that's the option that has a title field. All the same, I'll outline each of the scenarios below just in case. Simply choose the one you need and follow along.

Edit employee information when using QuickBooks Online without a Payroll subscription

1. Select Employees or Payroll from the left menu.
2. Click Edit in the Action column.
3. Change the name and title as needed.
4. Click Save.

For your reference, here's a helpful article for managing employee information without a Payroll subscription: Add, edit, or inactivate an employee

Edit employee information in Standard Payroll

1. Select Employees or Payroll from the left menu.
2. Click the name of the employee.
3. Click Edit employee.

This will bring you to where you can edit your employee's details. In addition to the Personal Info section, the TD1 available in the What are [employee's] tax withholdings? section also includes the name of the employee.

Edit employee information in Advanced Payroll

1. Select Employees or Payroll from the left menu.
2. Click the Employees tab.
3. Click Edit beside the employee in question.
4. Use the Profile tab to edit the name of your employee as needed.

For Standard and Advanced Payroll, there isn't an option for a title for the employee, but you can still edit the name as needed.

Give the steps a shot and let me know if you have more questions. I'm here to help.

I have a similar problem, we rehired 2 ex-employees and I can't find a way to remove the * in front of their display name. I was chatting with QuickBooks over a month ago, no help, nor resolutions. I was again chatting (online chat) with someone from QuickBooks. Was chatting for an hour, I wrote 3 messages explaining some details and what I tried and was waiting for an answer or help, waited for a reply for about 10 minutes, and then got this reply "It appears you may have been pulled away to run your business and haven't heard fromyou in a while." and they stopped the chat. Please help! Using QuickBooks Online, in Canada if that matters as far as the QuickBooks system/features.