Is there anyway to turn off the auto fill option for check numbers? I've discovered that Quickbooks has incorrectly recorded all of my check numbers.

I don't write checks anymore. 
There are not check numbers when I use my debit card or online payments...

There should be an option to turn off the auto fill check numbers.

• Could someone please tell Qucikbooks to setup a way to handle erroranous check numbers which keep appearing in my QB register?

I am sure I am not the only one who has this issue.

Thank you!

Hi there. QBO automatically places the transaction numbers unless you turn on the Custom Transaction number feature and manually entered one in. The option allows you to assign one cheque number and the rest of the sequence follows.

You can enable/disable the feature in the Account and Settings page. Here’s how:

1.    Go to the Gear icon and select Account and Settings.
2.    Choose Sales in the left navigation pane.
3.    Pick the pencil icon in the Sales form content section.
4.    Check the box next to Custom transaction numbers.
5.    Hit Save and then Done.

For more details, refer to this article: How to change the invoice number on sales forms and other transactions.

Now, you can create a cheque and manually enter the transaction number. Here’s how:

1.    Click on the Plus (+) icon and select Cheque.
2.    Choose a payee.
3.    Enter the number in the Cheque no. field.
4.    In the Account details section, fill in the necessary fields.
5.    Once done, click on Save and close.

The steps above should get your cheque numbers back in order. Don't hesitate to reach out if you have further questions. I'm here to steer you in the right direction. 

Enjoy the rest of your week! :) 

How do I do this on QB Desktop?

Hey apratc,

QuickBooks Desktop is focused on delivering powerful features to help you manage your books. Each chequing account will simultaneously keep track of two series of numbers, allowing you to easily follow separate series for printed and non-printed cheques. Currently, the easiest way to disable this automatic numbering is to check the Print Later option when writing cheques, which allows you to assign numbers when printing instead. 

I'm here for you, so let me know if you have any additional questions!

In QuickBooks Desktop, I recall an option in Preferences to turn off automatic numbering in the Check field of the Register. Now I cannot find a way to do this. Since 99% of the transactions I may enter manually are electronic transfers and do not have an associated check number, I'd like to turn off this feature. How do I do that?

Did you ever figure this out? I find this to be the most frustrating aspect of QuickBooks. In this day and age, electronic transfers are the standard - QB just causes more work by not fixing this issue. 

Hi nirandal. Thanks for reaching out to the Community. It's vital you get the support you need and I'm here to help. To make sure we're on the same page, could you elaborate more on what you're trying to accomplish using the program? 

On Quickbooks desktop, after you put in the date of the transaction and tab, it automatically fills in a check number. When most of the transactions happening in a month are EFT 's its annoying to have to continually delete this field.

Is there a setting to turn off automatic check numbering system?

Hi Trudye. Your feedback is important and I'll make sure to pass it to our engineers. In the meantime, you'll have to uncheck the Print Later option as a workaround. Here's how:

1. Open the cheque that you don’t want to print.
2. Uncheck the Print Later option.
3. On the cheque no, remove the number and type a word. 
4. Click Save and Close.

Doing this will help stop the cheque numbers from being automatically assigned. Let me know if you have questions by leaving a comment below. I'll be on standby. 

Instructions are for quickbooks online. I have desktop pro 2020 and have been having to rebuild data due to bank account number errors. A real pain. Plus now the check number is always 1 and even when I manually enter it never changes. How does one fix it in DESKTOP ? Thanks

Hi SheilaLa. I appreciate you going through the process of rebuilding data on your company file. I see you've spent a lot of time on this and its' vital you get the support you need. At this point, I recommend contacting our Desktop support team using this here. One of our specialists will be happy to share your screen and help steer you in the right direction. Let me know if you have questions. I'll be here. 

I'm having the same problem with automatic numbering in my payroll register when importing into QB from intuit fullservice payroll. It is very annoying to constantly delete unwanted check numbers.

I've followed the community thread on this problem and noticed this problem has been ongoing since 2016 and maybe before then until the present time, Nov 2020. I've tried all the fixes suggested in the threads but still the problem exist. Any suggestions to rectify this ongoing problem.

Hi jc63,

Making sure the program works the way it's designed is something that matters to us. I'd be happy to point you in the right direction.

Editing cheques is made easy in QuickBooks online. If all the recommended steps have been tried I recommend you reach out to our support team so they can take a closer more detailed look into what could be going on. You can get in touch with them using the following.

Schedule a Callback or Chat: click (?)Help in the upper right > type and enter "Contact support" into the QB Assistant > click Contact Us > explain your situation > click Let's Talk > choose Get a callback or Start a Chat. Support is available from Monday to Friday between 9 a.m. and 8 p.m. ET.

Social Media: Facebook, Twitter, and Instagram.

Have a great day!

Did QB ever give the option to disable automatic check field population and incrementation in the register window?  I really hate having to delete check #s every time I use the register.  SO Annoying!!!

QuickBooks didn’t respond and I’m still having problems, yes it is annoying!

Did you ever get an answer? Every answer I've read on this question answers a different question, apparently they are misunderstanding this question. I did find a "Disable autofill" under checks in preferences but it didn't work. Did you find anything?

Her question has nothing to do with not printing a check. She is talking about turning off auto fill for entering check numbers in her register. Apparently it is a big problem but every answer I've seen online talks about laser printers. No idea why but I'm assuming cut and paste. I found a "disable autofill" under checks in preferences but it does not work. Any other ideas? 

No, no one from QB ever replied. 
I think they are more interested in trying to make everyone upgrade to the new stuff rather than fix the bugs in the problem. 

I hear ya. Planned obsolescence is gonna make humans obsolete. 

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