PAY BILL BEFORE ITS IN SYSTEM

Hi nulsenc,

Having all your bills and invoice numbers tracked in your QuickBooks Desktop company file is the key to good bookkeeping. Great job staying on top of that and I'd be happy to help you with this.

When you make an order for inventory, you can enter the whole order process in QuickBooks Desktop from creating the inventory order all the way to paying the bill. First thing you should verify is making sure purchase orders is enabled. Once that's done you can make a purchase order in your QuickBooks company file. Following the steps in this link will help you with enabling and making a purchase order.

Once you make the purchase order and the inventory comes in you can receive it against this bill by following these steps.You can always change the bill number at any point as this will just assist with tracking and have no affect on the actual order.

Once you receive the inventory, you can click on the pay bills button at the top of the bill. Once there you jcan select the bill you wish to pay and print the cheque.

Hope this was able to help.

Thank you,

I need to clarify.  We don't know the bill number until the provider sends it 2 days later after we receive the shipment.  So I make the check BEFORE I enter the inventory as I don't receive the inventory with bill until I know what the number is, which is 2 days after.  Once I have created the check, it is made to the account SUPPLIES and then I can't apply it to the inventory bill.  

My other option is to receive inventory with bill BEFORE I know the bill number, make the check and then after 2 days when I receive the bill number I go in and change the bill number.  Which sounds correct?