sending emails to vendors when paying invoices directly

Hi Joanne,

Thanks for the details about what you're currently doing with the program to make sure your vendors receive the bill payment stubs. It's great that you've figured out a way to do this, even if it is a bit clunky. I hear what you're saying about wanting an easier way to cut down on the time and effort spent to get these sent out.

At this time, there isn't a way to send these stubs from QuickBooks to your vendors. I recommend continuing to use the process you've got going as well as submitting feedback about this to the product development team. It's only a few simple steps.

1. Select Help from the top menu bar.
2. Choose Send Feedback Online.

The comments sent through this feature go directly to the team and are a great way of sharing with us what features we can introduce to the product to make your bookkeeping even easier. Many of QuickBooks Desktop's current features were suggestions from users just like you!

Don't hesitate to ask more questions. I hope you enjoy your weekend!

Hello Joanne, 

I am currently using a similar process to yours and I agree,  it is tedious! I hope Quickbooks can add this feature soon as it would significantly cut down on my time when paying my Vendors.

The only thing I do a little different than your process is I "print to PDF" the whole payment batch, save that file and open in Adobe. This may save you a little time until Quickbooks adds the feature ... hint hint ;)

When in Adobe I select each page and re-save under your preferred file name.

To do this I click on the arrow running along the left hand side of your window, then click on the icon with two pages at the top of the small menu, this should open up another menu bar on the left-hand side and you will see thumbnails of each Bill Payment Stub. Then I right-click on each thumbnail and select print, then select the "print to PDF" and save each separately.

I feel this saves me a little bit of time. Hope I have explained it clear enough and it helps you in the meantime!

Thanks, Kera

Thank you for that suggestion, Kera!  I am still frustrated that QuickBooks doesn't have a way to email these bill payment stubs within their Send Forms menu, but your method does at least save a little more time than how I was doing it!

Has there been any updates on this in the 2020 Quickbooks Desktop version? Or still no way to send e-mails to vendors after paying electronically?

Unfortunately I haven’t seen any updates to add this feature yet. 

Hi there. Thanks for reaching out to the Community. I know how beneficial this feature would be to you and your business. I encourage you to send feedback about this to our engineers by clicking the Help menu and looking for Send Feedback Online. Once the feature becomes available you'll be notified by our engineers. Feel free to ask other questions, I'm here to steer you in the right direction. 

Thanks James.

I have multiple times(and again today). Unfortunately no response.

Your feedback is important to us. Rest assured, our engineers prioritize your requests and they work diligently to implement them. Feel free to ask questions, I got your back.

Just a simple, "Notify", check box on the top of the page would be easy enough. Click the box and the vendor is sent an email with the invoices that were checked to be paid. Our in house developer could do this for you in minutes- I cannot believe that Quickbooks does not have an option for this;( 

Hi OldAleJay,

I can see how having an option to email your vendors from within the program would have benefited your business, and I invite you to submit feedback directly to our engineers using the steps shared above by James. We're dedicated to offering you the best QuickBooks experience we can, and your opinion helps a lot with that. 

Don't hesitate to reach out if you need anything else. 

i have also been asking for this function for a few years.   seems pretty easy to accomplish.  with the amount of money i spend per year on enterprise solutions one would think that this easy fix would be done by now

I have also been asking for the feature for quite a while now. I can send customer statements and invoices easily. Why should I not be able to do the same with vendor payments? We have been trying to steer people away from paper checks during the Pandemic to avoid delays, with a lot of people working remotely and the USPS so overwhelmed lately. This process of getting my vendors their remittance stubs is very tedious and takes way too much of my time. I have submitted the feedback as requested. 

Agree, this is needed and would be useful and easy for QB to do.

Well since it's literally been 2 years and I came here to ask the same question here today it would appear that we are just on our own for a very basic, very rudimentary part of bookkeeping that should be included. 

Does anyone know if this feature has been updated/programmed into the system yet??? Thanks!

No it hasn’t been added to any Quickbooks Desktop. But I was told by a QBO sales agent that they do have it in QuickBooks online Advanced. 

Thank you so much for the quick response! Is there any projected enhancement for desktop that you know of? 

No problem. It’s my biggest pet peeve about this software. No date given, every time I call or email about it they give me the same canned response “your feedback is important to us, please submit this to our suggestions box…” I’ve looked elsewhere multiple times but I just can’t make the QBO switch or to any other software at the moment.

I'm pretty sure they added this feature with the 2022 Desktop version.  We haven't upgraded yet because it didn't make financial sense at that point, but very much looking forward to using this once we do!

Hello,

It's now three years later and QB has not upgraded this tedious process. It would be wonderful to batch email to vendors with corresponding Bill Payment records. And let the Bill Payment Template be customizable like the Invoice templates. Please consider making this happen!

Thanks. 

Hi there MTodd_JMB,

I can see that having this ability to send multiple payment records to your vendors at once would be a feature you'd like to see in order to streamline managing your payables. I recommend leaving feedback in the system by clicking on the Gear Icon, then Feedback. The comments made in that section are considered when our developers create new features for future updates of QuickBooks Desktop.

If you have any other questions, feel free to reach out here.

There is a way to do it for each individual billpay item.  Here is the article

https://www.intuitiveaccountant.com/accounting-tech/general-ledger/quickbooks-desktop-2022-customize...).