Vendor Part # in Purchase Orders

Hi Michael, 

Nice to hear from you again. It's great to hear that you've been making the most out of QuickBooks Desktop Enterprise 2020. If you are using QuickBooks Purchase Orders to order goods from your vendors, you should either use the vendor's part number as your item number, or you should enter the vendor's part number as the description for the item. I'd be happy to help explain the steps below. 

To track the vendor's part number for an item:

1. From the Lists menu, select Item List. 

2. Select the item in the list, and select Edit from the Item menu. 

3. In the "Description on Purchase Transactions" box, enter the vendor's part number and press Return. On the next line, type a description for the item that the vendor will recognize.

4. Select OK to save your changes. 

If you have any other questions, please reach out to our tech support team for further assistance. Phone support is available to you at no additional cost since you're using Enterprise. Here's how to contact us: Contact Us. 

Have a great day.

Thanks for the response. However, what I was hoping for was the ability to add the Vendor Part # (and vendor description) as a field in the Purchase Order form so that it would automatically populate as I set up the PO (in the same way that the Manufacturer # and description are populated in the standard PO form). However, it now appears clear that the Vendor part # is only available in the vendor items list and is unavailable anywhere else in the software (i.e. it's not available in forms or reports). As such it is essentially useless until that error is rectified. Why give the ability to import Vendor Part # into one part of the system only and make it unavailable anywhere else?

Thanks again for your response, but this is very frustrating. It's almost as though Intuit have no idea of how  their customers use QuickBooks (and have never tried to actually use it themselves).

Thanks,

Michael Trotz

I hear you, Michael. I want to make sure all of the different customization options are explained to you in detail so that you can make the most of your QuickBooks account. I'd highly recommend reaching out to our phone support team so that you can get one-on-one advice as to the best way to reach your goals with your purchase order. I'm confident they'll be able to sort this out for you. 

In the meantime, I've sent off your feedback to the software engineers so they're aware of what's happening when you try accessing your vendor part number elsewhere in the program. I appreciate you taking the time to explain what's been happening with that. 

On this same note...is there a way to change the search/drop down from the item # to the MFG part number when creating a PO?

Hi Ihamm. Thanks for reaching out here. I'd like to make sure you get the help you need with this and I'll be happy to give you a hand. To make sure we're both on the same page, could you send me a full screenshot of where you'd like to make the changes on your account? 

Is there a solution for this...having manufacturer item number show on PO not our item number

Hi Diane628

 Adding your own personal touch to your company file is an important part of QuickBooks Enterprise. I can help walk you through how to add manufacturer item numbers on your purchase order.

QuickBooks Enterprise makes editing your purchase order templates a quick and easy process to add that personal touch to each one. First thing you would need to do is make sure that the item has a manufacturer number entered for it. You can do this by going to Lists>Item List and double clicking the item in question. Near the top you should see a box for Manufacturer's Part Number. If there is a part number entered then we can go ahead and start making the purchase order. If not, you'll need to enter the part number first. 

Next we'll need to go to Purchase Orders that you can find on your home screen. Once you have a Purchase Order opened you'll need to click on Formatting>Customize Data Layout at the top of the screen. It should look like this.

From there you'll have the option to change what information is shown in the Purchase Order. If you want to add the Manufacturer Part Number, click on Columns at the top of the listing and check the box for both Screen and Print. You can also customize other options while you are here by following the steps in this article. When you are done just click on Okay to save the changes and it'll save this as a custom template and assign it to this order. You'll also see that Manufacturer Part Number has been added to your Purchase Order screen.

Now when you add a part to the order, it'll display the Manufacturer Part Number going forward for both you and your vendors to see.

If you have any further questions feel free to reach back out and we'll be happy to help!

This seems, for lack of a better word, idiotic. See the attached screenshot. You have the tables set up already where it would make it extremely simple to update different vendor pricing for each item. The only way to actually do this is through the add/edit multiple entries under vendor items and even then its extremely limited. No drop down to choose the item, you have to type in the item exactly as it appears. Oh and wait. if you have multiple levels of categories you need to add those as well separating the categories and succeeding sub categories all the way down to the name of the actual item by a colon. but wait, there's more, All this was found out after spending 2.5 hours with tech support. This is beyond ridiculous for a multi billion (yes BILLION) dollar company. I am extremely disappointed. We upgraded 5 licenses to enterprise and will be cancelling and reverting back to pro. Get your act together intuit!!

Any update on fixing this.   We just spent days setting up all of our alternate venders, just to find out we cant use the vender part number on the PO.   The multiple vender list is useless if the vender doesn't know what there part number is you are ordering.   

The workarounds you supplied are not acceptable.   I am better off keeping a list in excel then what we just wasted time doing in QuickBooks.