Can you run an expense report with the total including taxes?

Hello LSchmidt,

It's vital that you be able to keep a good eye on the financials of your business so you can view how well your company is doing. QuickBooks Online has multiple reports to help you be able to view the information you need. I can provide some information about reports.

In order to view a report that shows you amounts that include taxes, you can do so in the Transaction list by supplier. It shows by default the amount including taxes. If you'd also see the amount without taxes, you can click on the Gear icon at the top of the report, and select to show the Net amount.

If you have any other questions, feel free to reach out here.

I would like to be able to run a budget-to-actuals report where the 'actuals' includes all taxes paid. As a non-profit, we need our budget to estimate all costs, including taxes, by account. So when we compare the 'actual' expenses, we need to see what the full expenses were including taxes.

I have seen your replies on how to do that by vendor but I need to be able to do it by account, or we could set up our classes to match the budget, or possibly by donor. But there needs to be some way to see the expenses including all taxes. I put that info into QB with each invoice - why can't I get it out?

I tried that but there are no totals - just individual transactions including taxes. Not really helpful.

Please see my note below. Without the ability to see how much we spent overall, the usefulness of the software is really diminished. I did try manually adding the total expense column from my P&L to a 'tax amount' column  but that doesn't work either because provincial taxes are double counted.

Welcome back to the Community, DeathbyTaxes.

Thank you for sharing to us the result after following the solution shared by my peer. Let me provide some information about running an expense report that includes the total of your taxes.

The mentioned statement is currently unavailable in QuickBooks Online (QBO). I understand how important this statement is for your business because it allows you to view all of your expenses, including taxes.

I recommend sending this idea straight to our product engineers for consideration in future updates. This will guide them on which area in QBO or features needs enhancements. Follow the steps below to submit your product suggestions.

Here’s how:

1. Open your company and head to the Gear icon to select Feedback under Profile.
2. This will open the Feedback window.
3. From there, enter your suggestions in the field box.
4. Click Next to submit.

You can refer to this article to learn about the reports available in the program: Self-help guide. It contains a list of topics, so you’ll be able to open one in no time.

Also, the following link will guide you on how to handle any tax related-activities such as paying the sales tax, processing your tax returns, handling tax notices, and so on: QBO taxes.

Stay in touch if you need further assistance building reports or managing your taxes. I’ll be glad to lend a helping hand. Have a good one.

Is this feature available yet?

Hi ZadiusC, 

Thanks for joining us here.  The Transaction list by supplier report shows amounts including taxes, as outlined by my colleague, 
Alex M, in the above reply.  However, if you would like to see other options, please don't hesitate to submit a suggestion to our Development Team.  Recommendations are greatly appreciated, in assisting us with future updates and feature improvements, to improve your overall customer experience in QuickBooks Online.

If you have any other questions, feel free to reach back out.  We would be glad to assist!