Will quickbooks let me enter transactions manually from the bank statement?

Hi there,

QuickBooks is a powerful program which brings simplicity to the way you manage your transactions. Importing your transactions has never been easier with QuickBooks. I'll be happy to steer you in the right direction by showing you how to manually import transactions. 

QuickBooks automatically downloads 90 days worth of transactions. If you need to import any other transactions, follow the steps below: 

Step 1: Pick a date range

To make sure you don’t import transactions you’ve already recorded, you’ll need to get the date for the oldest transaction in your account. This prevents duplicates.

1. In QuickBooks, go to the Accounting menu, then select Chart of Accounts.
2. Find the bank or credit card account you want to upload more transactions into. Then select Account history.
3. Scroll to the bottom of the list.
4. Write down the date of the oldest transaction. In many cases, the oldest transaction is the opening balance.

Step 2: Download transactions from your bank

1. Sign in to your bank or credit card’s website.
2. Follow your bank’s instructions for how to download transactions to your computer. Some banks call this WebConnect. Every financial institution has different steps.
3. Make sure the date range for the download is at least one day before your oldest transaction.
4. Download your transactions. Save the file somewhere you can easily find it, like your desktop.

Step 3: Review the file format and size

Your bank might give you options for how to download/export your transactions. Pick one of these so you can upload the file into QuickBooks Online:

• Comma-Separated Values (CSV)
• QuickBooks Online (QBO)

If you can, use the QBO format. QBO files from banks should already be formatted for QuickBooks. If your file isn’t formatted, you can reformat and upload it. The maximum file size is 350 KB. If your file is too big, shorten the date range and download your transactions in smaller batches.

Step 4: Start your upload

For accounts connected to online banking

If your account is connected to online banking, here’s how to start your upload:

1. In QuickBooks Online, go to the Banking menu or Transactions menu. Then select the Banking tab.
2. Select the blue tile for the account you want to upload the transactions into.
3. Select the Update ▼ and then File upload.

I encourage to check out this article here for the remaining steps on how to import your transactions into QuickBooks. In case you run into any errors while importing, check out this helpful article: What to do if you see a bank error or bank transactions won’t download. Give this a try and if you have questions, feel free to reach back to me in the comments below. I'll be one message away. 

Is there a way to enter bank transactions without downloading from the bank?  Keying in each transaction by hand?  I have 1.5 years to do and do not have the ability to get the download from the bank.

@mmgwood13 

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I am in the same situation. I also need to manually enter the information. Hopefully we can get some answers.

Hi Grips32, 

Making use of QuickBooks Online's Bank Feed feature allows you to reduce manual entry and save valuable time. If you bank with an unsupported financial institution and cannot make use of the automatic feeds, you can still manually upload the bank transactions to the Banking menu. I can shed some light on this. 

In order to manually upload your bank transactions to the Bank Feed, you'll download an Excel or CSV file from your online banking website containing the transactions that you need, then import that file into QuickBooks Online. User @NoCap goes through the steps in an earlier post on this thread, and you can also review this Community article to learn more about this process: Manually upload transactions into QuickBooks Online

The Bank Feed feature primarily helps you to ensure the accuracy of transactions being recorded in your books. If your financial institution doesn't allow you to download transactions into a CSV or Excel file, then you'll record the transactions as Invoices, Sales Receipts, Expenses, etc in order to post them to your QuickBooks Online accounts rather than using the features within the Banking menu. You can learn how to create these items in the following Community articles: 

• Create invoices in QuickBooks Online

• Create and send sales receipts in QuickBooks Online

• Enter and manage expenses in QuickBooks Online

Your transactions can then be manually recorded in your QuickBooks Online company without the use of the Bank Feed feature. 

Please let me know if there's anything else I can help you with!