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bonnie9
Level 1

Payments not being applied against invoices properly

When I Receive Payments for a particular customer against an invoice, for some reason it isn't marking the invoice as paid. As such, I have a ton of "Past Due" invoices for this client even through they've all been paid. These don't show up in the running balance for the customer, nor do they show up on any A/R report. I only noticed it because when I go to receive another payment, the list of "unpaid invoices" goes back to 2017!
When I go to the Customer Center and click on that customer, I can find the original invoice which shows the full payment applied with $0 balance due (but is still stamped PAST DUE). I can also find the original payment and when I click on that, the screen shows the original amount of $7,500 but an amount due of $15,000 and a payment of $7,500. If I click on a different payment, I can still see the big list and the amount due has reverted back to $7,500. Something is doubling the amount due column when I go into the payments.
I tried the online chat and we ran File Doctor but that was all they could do and wanted to escalate it to the one time help. Before I pay for that, does anyone have any ideas on how to fix this glitch?

8 Comments 8
JamesM
QuickBooks Team

Payments not being applied against invoices properly

Hi bonnie9,

 

It's vital your payments are being properly applied to your invoice. Our goal is to get you back on track ASAP. 

 

Based on what you've described, I see you're already working with our support team. Working directly with our team helps provide a visual representation of what you're experiencing. I recommend continuing with our team using this link here. I'll also leave this post open in the community so other members can chime in on this. 

 

 

 

 

bonnie9
Level 1

Payments not being applied against invoices properly

Hi James,

So do you think I should try the chat feature again? The person I was working with just said they tried everything they could and suddenly ended the chat (I think there were technical difficulties because the chat box disappeared while we were working and I just had to follow their cursor). I tried to get back on but the next person ended the chat while I was typing in my question. Then I tried phoning but the lady had absolutely no idea what I was talking about or how to help and just tried to sell me a monthly subscription (granted, it's a hard problem to follow without seeing it). 

JamesM
QuickBooks Team

Payments not being applied against invoices properly

I hear you on this. The next best step would be reaching out via chat using this link  which takes you to the QuickBooks contact page. Once you've reached a specialist, let them know that you were working with someone before. The specialists will be able to reference the account notes if they're saved and this saves you time from explaining everything again. 

Doug86
Level 1

Payments not being applied against invoices properly

I am encountering this same issue. Have verified and rebuilt data which states Error 179 was fixed. File Doctor finds not problems. The issue persists.

 

Is support aware of a resolution for this problem?

 

Currently using Quickbooks Enterprise Accountant Edition 21.0 Release R7P

 

Thanks.

 

Tammy_H
QuickBooks Team

Payments not being applied against invoices properly

Hi Doug86,

 

Thank you for chiming in on this thread and sharing. I've looked and haven't been able to find any reports like this issue currently escalated. I can point you in the right direction.

 

Take a few moments and review the basic troubleshooting that this article offers: A paid bill or invoice shows on a report or window of open transactions.

 

If you're still experiencing the issue, I suggest reaching out to our Dedicated QuickBooks Desktop team, as my colleague recommended above. I'm sure they'll get you back on track. You can find their contact information at this link: QuickBooks Desktop Support.

 

I'm here if you have any other questions. Have a good weekend!

JenniferDoyles
Level 1

Payments not being applied against invoices properly

I am having this issue as well. 

The original amount and amount due totals are different on teh payment screen.

 

Not sure where they are getting the amount due amount as it is double the actually amount.

Trish_T
QuickBooks Team

Payments not being applied against invoices properly

Hi JenniferDoyles,

 

Thanks for joining us here.  It's essential that your payments are applied to your invoices with a positive outcome.  I feel you'd benefit from contacting us outside of Community, so we can work with you virtually, with your consent, and ensure you're able to accomplish your QuickBooks goals as soon as possible!

 

If you have any other questions, feel free to reach out again.  We'd be happy to help!

JenniferDoyles
Level 1

Payments not being applied against invoices properly

My payments are being applied properly.

 

Please see attached picture

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