How do I add inventory items without a PO?

Hi there, 

Tracking inventory in QuickBooks Online is an awesome way to stay organized with your business bookkeeping. I know how important it is to be able to enter new inventory items at their own unique cost. I'd be happy to explain how you can use inventory tracking in QBO, and where to look for further assistance. 

Here's a few articles that may help get you on the right track:

• Set up and track your inventory in QuickBooks Online
• Add inventory products in QuickBooks Online
• Add product and service items to QuickBooks Online
• Remove or merge a product or service

It sounds like your situation is a bit unique, and when using a third-party PO system, you may need to set things up to align your specific account. I'd recommend reaching out to our tech support team so an agent can review how things have been set up in your account. That way, they'll be able to provide the most appropriate advice moving forward. 

Cheers. 

Thanks Addie

I thought my setup might be a little different. I've been through those links a number of times and can't get a grasp of how they would apply to my international trade situation.

Will contact tech support as you suggest.

dan

Just to review.

• Initial inventory was input during setup and the first shipment of the year.

• Second shipment was input using inventory adjustment - I trust this was acknowledged as an expense when I paid the bill from the supplier even though I didn't use a PO at my end?

• A third shipment arrived (without using a PO) however I did not input the items using inventory adjustment. Can I post a PO for the date prior to when I started selling some of the items, and, more importantly will it get posted without sending it to the supplier this time? I already have their bill and have paid for it but feel if I can write a PO for that shipment it will integrate better into QBO.

Hi pondball. Glad to hear back from you. I hope all is well on your end. QuickBooks offers maximum flexibility when it comes to managing your transactions. The program allows you to enter a Purchase Order from a prior date and here's how:

1. Select + New.
2. Select Purchase Order.
3. From the Supplier ▼ dropdown, select the supplier.
4. Review the Mailing address.
5. If you are shipping the products directly to a customer, select the Ship To ▼ dropdown and then the customer. Check the Shipping address to make sure it's correct.
6. Enter the Purchase order date.
7. Enter the Shipping via, Sales rep, and custom fields as needed.
8. In the Item details section, enter the products you want to purchase. Note: You can only add products or services you marked as "I purchase this product/service from a supplier." Learn more about editing products and services.
9. When you're done, select Save and close. This ensures that the invoice is saved but not sent. if you're ready to send it, select the Save and close ▼ dropdown and then Save and send.

To learn more about Purchase Orders in QuickBooks, check out this link here. 

Let me know if this info helps! If you need further assistance don't hesitate to reach back to me in the comments below. Otherwise, I wish you a great rest of year! 

Thanks James... I'll give this a go and let you know how I make out.

Sounds good. I'll be here if you need help.