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What is the difference between “add” and “match” for expenses? Do I need to “match” all of my transactions or is “added to...” associated with an expense enough?

 
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Best answer January 25, 2020

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QuickBooks Team

What is the difference between “add” and “match” for expenses? Do I need to “match” all of my transactions or is “added to...” associated with an expense enough?

Hi there, 


When you use the bank feed in QuickBooks Online, you'll be able to add or match your transactions to ensure QuickBooks Online matches what's in your real-life bank account. This is going to make your reconciliation process go much smoother. I'll explain the difference between the add and match options.

 

Match an existing transaction:

 

Match means QuickBooks matched the downloaded transaction with one you already entered. This links the two so there aren't any duplicates. All you have to do is make sure the match is correct.

 

1. Select the transaction to expand the view. 
2. Review the “Records found.” These transactions are ones you already entered in QuickBooks.
3. Select the link next to each record to get more details.
4. Review the “Deposit to” field on the forms. Your transaction in QuickBooks is already in the account listed.
5. When you’re done, select Match.
 

Add a new transaction:

 

Add means QuickBooks didn’t find a matching transaction. Instead of matching, QuickBooks will start a brand new transaction for you using the info from your bank.

   

1. Select the transaction to expand the view. 
2. Review the recommended account category. This is the account QuickBooks wants to categorize the transaction into. For example, you may see an expense for gas for your business vehicle. QuickBooks may suggest categorizing it under Travel Expenses. You can always change the category and put it in a different account depending on how you track this info.
3. Make changes to the payee and category before you select Add.
4. When everything looks good, select Add to record the transaction.
 

Here's more information about adding and matching transactions in QuickBooks Online: Download, match, and categorize your bank transactions in QuickBooks Online.

 

If you have any other questions, please reach out to our tech support team.

 

Have a nice day.

View solution in original post

Highlighted
Level 1

What is the difference between “add” and “match” for expenses? Do I need to “match” all of my transactions or is “added to...” associated with an expense enough?

Thank you, Addie, this is very helpful.

 

The reason I ask is that I just completed my year end, and had been way behind on entering my expenses.  I have added in all the expenses, matched many of them, and have reconciled my accounts.  I just wanted to know that expenses that weren’t matched were ok to leave as it.  I assume from your answer, as long as everything reconciles, and there are no duplicate expenses, then there is no need to go back and try to match everything.

 

After many hours of getting caught up I have learned my lesson and will diligently keep up with expenses (and matching) in 2020!

 

Thank you!

View solution in original post

2 Comments
Highlighted
QuickBooks Team

What is the difference between “add” and “match” for expenses? Do I need to “match” all of my transactions or is “added to...” associated with an expense enough?

Hi there, 


When you use the bank feed in QuickBooks Online, you'll be able to add or match your transactions to ensure QuickBooks Online matches what's in your real-life bank account. This is going to make your reconciliation process go much smoother. I'll explain the difference between the add and match options.

 

Match an existing transaction:

 

Match means QuickBooks matched the downloaded transaction with one you already entered. This links the two so there aren't any duplicates. All you have to do is make sure the match is correct.

 

1. Select the transaction to expand the view. 
2. Review the “Records found.” These transactions are ones you already entered in QuickBooks.
3. Select the link next to each record to get more details.
4. Review the “Deposit to” field on the forms. Your transaction in QuickBooks is already in the account listed.
5. When you’re done, select Match.
 

Add a new transaction:

 

Add means QuickBooks didn’t find a matching transaction. Instead of matching, QuickBooks will start a brand new transaction for you using the info from your bank.

   

1. Select the transaction to expand the view. 
2. Review the recommended account category. This is the account QuickBooks wants to categorize the transaction into. For example, you may see an expense for gas for your business vehicle. QuickBooks may suggest categorizing it under Travel Expenses. You can always change the category and put it in a different account depending on how you track this info.
3. Make changes to the payee and category before you select Add.
4. When everything looks good, select Add to record the transaction.
 

Here's more information about adding and matching transactions in QuickBooks Online: Download, match, and categorize your bank transactions in QuickBooks Online.

 

If you have any other questions, please reach out to our tech support team.

 

Have a nice day.

View solution in original post

Highlighted
Level 1

What is the difference between “add” and “match” for expenses? Do I need to “match” all of my transactions or is “added to...” associated with an expense enough?

Thank you, Addie, this is very helpful.

 

The reason I ask is that I just completed my year end, and had been way behind on entering my expenses.  I have added in all the expenses, matched many of them, and have reconciled my accounts.  I just wanted to know that expenses that weren’t matched were ok to leave as it.  I assume from your answer, as long as everything reconciles, and there are no duplicate expenses, then there is no need to go back and try to match everything.

 

After many hours of getting caught up I have learned my lesson and will diligently keep up with expenses (and matching) in 2020!

 

Thank you!

View solution in original post