How do I assign direct deposit amounts to a project after they have been processed?

Hi jp666,

Welcome to Community!  It's important that you're able to enter payroll expenses to the associated project in QuickBooks Online.  I'd be happy to help!

You can add an existing expense or a timesheet that you've created outside of the project.  Here's how to add an existing time sheet:

1. Open +New from the left menu and then Weekly timesheet

2. Select the employee or supplier from the dropdown ▼ with timesheets to be added to the project

3. Use the date range dropdown ▼ and choose the timesheets you're adding to the project

4. Locate the correct timesheets, then select the Choose a customer or project dropdown ▼ and select the project

5. Hit Save and close.

Here's a helpful guide for your reference.

Should you require additional assistance, please don't hesitate to contact us.  Your success is our number one goal and we'd love to help!

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This is not what I'm asking. I have payroll transactions coming through my bank. How do I classify them to a job?

Hello jp666,

If you are running your payroll through QuickBooks Online Payroll, the steps mentioned above would be the ones to use to help divide up the cost of your payroll by projects. This involves using time activities to associate certain hours to a project so that once you run the payroll, the wages can be attributed to this project.

If you're looking to make an adjustment to affect the projects, you would need to manually create the transaction, possibly as a journal entry. In order to know how you would create this journal entry to affect the correct accounts, as well as be divided up correctly into projects, I recommend speaking to your accountant. they'll be able to guide you in the choice of accounts for each line of the transactions so it affects your books correctly. You can add them as a user to your account by going to the My accountant tab. You can also find an accounting professional near you that has experience using QuickBooks by clicking on the Find a pro to help button located in the My accountant tab.

If you have any other questions, feel free to reach out here.

I am an accountant. I want to categorize the payroll bank transaction to a project. Are you saying there is no way to do it aside from excluding the bank transaction and creating a journal entry?

Hi jp666,

It's important that you're able to record your transactions accurately in QuickBooks Online.  In addition to the valuable information above, here's how to track hourly labour costs by project.  If you require additional assistance with this, I recommend speaking with an accountant or an associate for the best course of action.

Please don't hesitate to reach back out if you have other questions or concerns.  We'd be glad to assist!

This is a completely unhelpful post. I don't think anyone is actually reading my question.