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Level 1

How to create an invoice with partial payment request?

Hi,
i'm invoicing customer with terms as "50% deposit, balance due on delivery".
in order to give customer a more clear idea about the payment terms,  i have to attach a statement along with invoice so they won't get confused about the payment terms.

my question is, how to create a invoice as below:


item: taxation book     $50
HST:                             $0.00
total:                             $50.00
deposit due:                $25.00


thanks and any answer will be helpful!!!

regards
Solved
Best answer 03-11-2019

Accepted Solutions
Level 3

you could create an invoice   bill the $ 50 then in the...

you could create an invoice   bill the $ 50

then in the description field of the invoice you could

List the Payment terms
              50%   due on receipt of invoice   $ 25.00
              50%   due upon delivery                  25.00 

View solution in original post

21 Comments
Level 3

you could create an invoice   bill the $ 50 then in the...

you could create an invoice   bill the $ 50

then in the description field of the invoice you could

List the Payment terms
              50%   due on receipt of invoice   $ 25.00
              50%   due upon delivery                  25.00 

View solution in original post

Level 1

thanks a lot. i still have some questions on invoicing in...

thanks a lot.
i still have some questions on invoicing in this way:  first of all, will this be leagally assure that the invoice will billing the customer correct amount(two payment requrement in one invoice)? second, what will be the next step? for example, if the customer paid the first deposit, do i need to issue another invoice state that they have already paid $25.00?

regards and thanks for your kindly help~!
Level 2

You invoice the customer for $50.00 total (with terms of...

You invoice the customer for $50.00 total (with terms of 50/50)  (One sale done deal)                   You receive $25.00 and click from HOME screen Receive Payments enter customer name click the $50.00 invoice enter the $25.00 you have in hand, save close then Make Deposit click the $25.00 print deposit  save and go to the bank.                                    Your Accounts Receivable - Customer will reflect the $25.00 still due and when they pay balance just click "Receive Payments" match again to open customer,amount, record, deposit.......................
Level 1

thanks a lot

thanks a lot
Level 1

Thanks for this. Is it possible to set multiple due dates...

Thanks for this. Is it possible to set multiple due dates for the 50% deposit and the balance payments? Without this, we can't track whether the balance is overdue or not?
Level 15

You need Separate Invoices, to have Separate Due Dates.

You need Separate Invoices, to have Separate Due Dates.
Level 1

I had this same problem, and couldn't find the answer any...

I had this same problem, and couldn't find the answer anywhere. This might be a recent addition to Quickbooks, but I stumbled on it.


Edit > Preferences > Jobs & Estimates > Company Preferences > "Do you do progress invoicing?" - YES

Level 2

Another way would be to set up a "sale Item" that you ins...

Another way would be to set up a "sale Item" that you insert couple of lines down in the Invoice I have many various no value sale items for various reasons from "happy birthday", "Closed for vacation from X to X" " Import and export data and information some countries require" etc. too my catch all sale item called "type info here" so when your processing Invoice just type in "item" column - type info here t ab to description column back space and insert what ever you want.
Level 6

Re: Another way would be to set up a "sale Item" that you ins...

Instead of an Invoice, I would create a Sales Order or Quote for $50.00 + applicable tax, requesting 50% Deposit (or $25.00) These are both Non-Posting transactions that don't affect your finances.

When you receive the $25, use the Receive Payments to record it. This will create a Credit in the Customer's account.

When you fill the order, turn the Sales Order into an Invoice with the current date and apply the $25 Credit, The balance owing will be $25 + Tax on $50.00. Your Sales and Taxes are now both accurate.

Level 3

Re: Another way would be to set up a "sale Item" that you ins...

Here's an article that I refer to when I receive deposits on jobs that haven't been invoiced yet.  You can state the terms in the body of the Sales Receipt.  Maybe this will help you too.

 

https://quickbooks.intuit.com/community/Manage-customers-and-income/Manage-upfront-deposits-or-retai...

 

 

Level 1

Re: I had this same problem, and couldn't find the answer any...

We started using this progress billing option, but I hate that it breaks up the item quantity not just the dollar value, so we end up with half items in inventory which I really hate.  Even though it shakes out after the final invoice, it just looks messy.  I find this silly.  Anyone find how to stop this?

Level 1

Re: I had this same problem, and couldn't find the answer any...

Good afternoon,

 

Do you know how I can insert on all my invoice a down payment of 30% ? So the clients will know what he has to pay to statrt the job.

Thanks

Level 1

Re: How to create an invoice with partial payment request?

Problem NOT solved.  This is a work around.  

Level 6

Re: How to create an invoice with partial payment request?

You didn't specify a problem - or even post a question. What is a workaround? what is the problem?

Level 1

Re: How to create an invoice with partial payment request?

Sorry to confuse; I thought I was commenting on a thread started by hongfeimark, that asked the question "How to create an invoice with partial payment request?"  -That is my question, but was also anticipating instruction on how the customer can make a partial payment on-line?

Fyi, mostly this would be for the purpose of a down payment. 

It is already possible for me to take a partial payment from my customer if I process the payment.  To do this I locate a box on the Receive Payment page to the right titled "Amount received" and change this value.  However, if I email my customer the invoice I want them to have this same ability to adjust the payment amount.

By and large the simplest way to work around the customer's inability to adjust the amount received is for my customer to hand over their payment information in person, or over the phone so I can process the payment myself. 

Thanks for your interest impossible, but I really just have a gripe that this function does not exist, and I know that many are waiting for it to be implemented.

 

 

 

QuickBooks Team

Re: How to create an invoice with partial payment request?

Hi cmay1,

 

I appreciate you outlining more of what you're looking for in relation to the original question. From the way you're describing the Receive Payment screen, it sounds like you may be using QuickBook Online as QuickBooks Desktop's Receive Payment screen doesn't have an "Amount received" box to the right.

 

If you're using QuickBooks Online's Payments service, it's possible to accept payments online. When your customer clicks Pay Now from the invoice, they're able to change the amount they're paying at that given time — meaning they can pay the full amount or a partial amount. For a partial amount, the customer will be able to make the remainder of the payment when they're ready to do so by clicking the Pay Now button again from the same invoice. The only caution I have is to watch for if the invoice gets marked as fully paid even though only a partial payment was made. The card will still only be charged for the partial amount. All you'd need to do then is re-invoice for the remaining amount so the customer could pay the rest. Feel free to chat with our Merchant Services team to learn more about this. They're available at 1-888-829-8589 from Monday to Friday between 8 a.m. and 8 p.m. EST.

 

A few users had great suggestions above as well, namely using deposits or progress invoicing. Both of those are also available in QuickBooks Online. Read the following article to learn about progress invoicing: Set up and send progress invoices in QuickBooks Online

 

As for deposits, here's how you turn on that field of an invoice.

  1. Click the Gear icon in the upper right of the page.
  2. Choose Account and Settings.
  3. Click the Sales tab.
  4. Click the Sales form content section or the section's pencil icon to edit it.
  5. Check off the box for Deposit.
  6. Click Save.
  7. Click Done to exit.

If you do happen to be using QuickBooks Desktop, let me know and I'll go over the options for Desktop. I'm also happy to answer more QuickBooks Online questions. I've got you covered. :)

Level 1

Re: How to create an invoice with partial payment request?

Hi LauraAB,

 

I use Quickbooks Desktop, would you please explain the deposit field for desktop users?

 

Thank you!

QuickBooks Team

Re: How to create an invoice with partial payment request?

I got an option for this in QuickBooks Desktop, shoshifein.

 

You can create a payment item and add it to the invoice. This will act as a partial payment which reduces the amount due, and this is visible to the invoice form.

  1. From the Lists menu, choose Item List.
  2. Right-click anywhere and select New.
  3. In the TYPE drop-down lists, select Payment.
  4. Enter the name of the item and select a payment method.
  5. Click OK.

 

 

You can always go back to this thread if you have more questions about handling your customer's payments.

Level 6

Re: How to create an invoice with partial payment request?

Yes, this is an option to record a partial payment, but I think we've lost track of the original question. If you go back waaaay back to the original question, the OP wants to add a partial payment request to the invoice. He wants to indicate that a 50% Deposit is payable prior to the start of the project.

Level 1

Re: I had this same problem, and couldn't find the answer any...

I am having the same issues, I take a 50% deposit at time a booking 50% 3 days before the trip and then daily sales on top of them with 2 different credit card processing systems. And the trips don't happen on the day the deposits are taken and it is a mess. 

Level 1

Re: How to create an invoice with partial payment request?

I've seen a lot of good ideas mentioned above, but each of them have their own problems.  Progress invoicing makes inventory management messy.  Line items for partial payments reduce the clients open balance and subsequently your A/R reports.  The line items used as payment term descriptions seems like a good way to go, but I believe the best method for managing 50/50 payment terms is simply to change the due date.  The initial invoice has a due date set to whenever you need the deposit.  This is between you and your client.  It can be same day, it can be 1 year out.  Doesn't matter.  If the client wants to pay in full instead of half down, perfect!

 

However, if the client pays half down as you have requested, then go into the invoice, change the due date for when the remainder of the invoice is due, and resend the invoice to them.  This will show them a reduction in the amount due (by however much they paid) while at the same time showing in your A/R that the remaining balance of their invoice isn't due yet.

 

I know this doesn't perfectly address the OP or some of the commenters, but considering the limitations of the system, this is the best way that I have found.