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SevenClark
Level 3

QB Time is missing billable time on invoices of terminated employees on latest release

If you are a user of QB Time and you create invoices from the billable time entries be aware with the latest update that the billable time of terminated (inactive) employees will be missing from your invoices if the employee was terminated before you created that invoice.  When you go to approve the time of your staff the terminated employee does not show up to approve.  You may not even be aware of this if you have lots of staff.  When you then go to create your invoices and import that billable time on the invoice the terminated employees billable time will be missing.  

 

Example - Employee became inactive at end of month of August after entering all of their billable entries for August in QBTime.  All employees times for August is approved in QBTime on September 13 and exported to create invoices.  Inactive employees time for all of August is missing from billing because that employee is no longer showing for the time approval.  The system never worked like this prior to the integration update recently.  

 

You should have trust in the system to import your billable time like it has always done in the past regardless if the employee is inactive but with this migration update, that time is now missing from your revenue.  Be Aware!  QB Time integrations have had a lot of issues so you always need to check and don't trust it even though you it has worked great for many years.  

2 Comments 2
Amanda-B
QuickBooks Team

QB Time is missing billable time on invoices of terminated employees on latest release

Welcome to the Community SevenClark.  I'd be happy to provide some information.

 

Once an employee has been made inactive, billable time is no longer visible.  In order to view information and associated transactions, the employee will need to be made active. Feel free to leave feedback for our developers by heading to the Gear icon and selecting the Feedback option.

 

If you have any other questions, feel free to reach back out.

SevenClark
Level 3

QB Time is missing billable time on invoices of terminated employees on latest release

Creating your invoices from the billable time enter in the QBTime is mostly going to happen after an employee has left and becomes inactive because of a normal billing cycle.   So to have a system and process that for years properly adds that time to your invoices and then with one update now hides it is dangerous and not logical.  I luckily found this mistake otherwise it would of cost me about $5000 of lost billable revenue but in other months could of cost much more.   Why should making an employee inactive who made billable time entries just prior to leaving disqualify their billable time from being invoiced.  For years of using the product this never happened until this last release.  Yes I did report this using the feedback before posting my comment here. 

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