Business Expenses | Expense Management

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Your Business Expenses | Expense Management

Automate your expenses and claim back hours of admin time

Stay on top of expenses by getting receipts and bills organised automatically. That means less time on manual data entry and more time to run your business.

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Say goodbye to data entry

Save time managing finances by connecting a bank so all your data's pulled into your QuickBooks account in real-time. Receipts and bills are automatically organised and matched to your transactions.

Illustration showing QuickBooks automating the connection to bank accounts

Sort expenses without lifting a finger

QuickBooks extracts the important data and organises it into tax categories — that means less work at tax time.

Illustration showing a list of business expenses in QuickBooks

Drive down your tax bill

Claiming back money on your mileage? Don't miss a single trip. QuickBooks mobile app lets you track every trip, then mark your miles as business or personal travel.

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Claim every allowable expense

No more misplaced paperwork. Snap receipts and bills with our easy to use app. You can also email them to your QuickBooks account, individually or in batches.

Image showing a phone scanning data from a paper receipt to make it digital

Collaborate with your accountant

Real-time figures mean you both get a clearer picture of your business expenses. And staying in touch is simple with our in-app messaging feature.

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Features that help you get things done

This product tour covers only some of the features of QuickBooks Online. Feature availability varies by product and platform.

Get up and running with free support

Check out our short video tutorials and jargon-free guides, or contact our award-winning team of experts. Live chat, screen sharing and phone support are available free of charge.

New to QuickBooks? Once you've signed up, book a free 45 minute onboarding session with one of our experts. They'll walk you through key features and answer your questions - your welcome email has all the details.

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Frequently asked questions

How do I add a receipt or bill to QuickBooks?

As you’d imagine, HMRC has some detailed rules about what is and isn’t permitted when it comes to claiming tax relief. As a general rule, it’s important that anything you’re claiming as a business expense is used entirely for business - not partly for your own personal needs.

It’s essential that you keep accurate records of anything you’re claiming for, but it’s not necessary to keep a paper copy of your bills and receipts, as long as you have a digital copies. QuickBooks securely stores these for you and organises them into categories that make sense.

How do I add a receipt or bill to QuickBooks?

I’m a sole trader? Can QuickBooks help me with my expenses management?

Yes. QuickBooks Self Employed accounting software has been designed to support sole traders, self-employed workers and anyone working in the gig economy who needs to complete HMRC's Self Assessment tax return.

QuickBooks Self Employed lets you manage your expenses in the same way as QuickBooks Online, so you can lose the piles of paper receipts and have all your allowable expenses in order when it’s time to complete your tax return.

How long does it take to process receipts and bills?

Which banks currently connect with QuickBooks?

Dozens of them. You can find the full list here. We’re consistently making more upgraded bank connections available to our customers and regularly announce the availability of new links, so watch this space.

Connecting your bank and credit cards to QuickBooks is another great way to save time on manual data entry and manage your expenses. Our machine learning makes reconciliation automatic - all you have to do is approve your transactions in a single click.

Will I be charged an additional cost for expense management in QuickBooks?

No, receipt and bill capture are both included as part of your QuickBooks subscription. We’ll organise them into categories ready for tax time, or you can create your own categories if you prefer. You can even run expense reports for your limited company to see where your day to day business costs are highest. And remember, if you use QuickBooks to stay on top of your expenses all year round, tax time will be a breeze.

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Important offers, pricing details and disclaimers

QuickBooks Making Tax Digital for VAT software is available to all QuickBooks Simple Start, Essential, Plus and Advanced subscribers. Use of QuickBooks MTD for VAT software and bridging software must be aligned with HMRC's eligibility requirements and includes additional setup between the small business and HMRC.

QuickBooks MTD software currently supports Standard, Cash and Flat Rate schemes. QuickBooks Bridging Software supports Standard and Cash schemes. Businesses whose home currency is not GBP are currently not supported.

Receive the discount stated above on the current monthly price for QuickBooks Online Sole Trader, Simple Start, Essentials, Plus, Advanced, Core Payroll or Advanced Payroll for the stated amount of months of service, starting from date of enrolment, followed by the then-current monthly price. Your account will automatically be charged on a monthly basis until you cancel. You must select the Buy Now option and you will not be eligible for a 30-day free trial. Offer valid for new QuickBooks Online customers only. No limit on the number of subscriptions ordered. You can cancel at any time by calling 0808 168 9533. Discount cannot be combined with any other QuickBooks Online offers. Terms, conditions, features, pricing, service and support are subject to change without notice. All prices shown exclude VAT.

QuickBooks Advanced Payroll allows you to automatically submit information to the following pension providers: NEST, The Peoples Pension, Smart Pensions, Aviva and NOW:Pensions

Free onboarding sessions are offered to all newly subscribed customers and trialists, excluding customers on our QuickBooks Sole Trader product. We offer 1 session per customer and reserve the right to remove this offering at anytime. Invitations are sent via email and in-product messaging once signup has been completed. A link will be included in the message for you to book a session using our calendar tool.

Mileage tracking is available on QuickBooks Online on iOS and Android only.

The user experience videos are for information purposes only and should not be considered legal, accounting, or tax advice or a substitute for obtaining such advice or research specific to your business. Additional information and exceptions may apply. No assurance is given that the information provided or shared in the videos are comprehensive, accurate or free of errors. Intuit does not have any responsibility for updating or revising any information presented or shared in the videos herein. Viewers should always verify statements before relying on them.

These terms apply to QuickBooks UK customers only. Bulk-pricing discount offer is valid only if you are signing up for more than one QuickBooks Online subscription with each order. View terms and conditions for multiple accounts pricing here. To inquire further about the bulk-pricing discount offer, please call 0808 304 6358

*QuickBooks UK support hours:

QuickBooks Online Phone – Monday to Friday 8.00 AM to 7.00 PM
QuickBooks Online Live Messaging – Monday to Friday 8.00 AM to 10.00 PM, Saturday and Sunday 8.00 AM to 6.00 PM
QuickBooks Self-Employed Live Messaging – Monday to Friday 8.00 AM to 8.00 PM, Saturday and Sunday 8.00 AM to 6.00 PM

An AI agent for every job

An AI agent for every job

An AI agent for every job

Need help choosing?

Talk to sales: 0808 304 6205

Get product support

Your Business Expenses | Expense Management

Automate your expenses and claim back hours of admin time

Say goodbye to data entry

Sort expenses without lifting a finger

Drive down your tax bill

Claim every allowable expense

Collaborate with your accountant

Features that help you get things done

Get up and running with free support

Frequently asked questions

Stay informed and inspired

An AI agent for every job

An AI agent for every job

An AI agent for every job

Need help choosing?

Talk to sales: 0808 304 6205

Get product support

Your Business Expenses | Expense Management

Automate your expenses and claim back hours of admin time

Say goodbye to data entry

Sort expenses without lifting a finger

Drive down your tax bill

Claim every allowable expense

Collaborate with your accountant

Features that help you get things done

Get up and running with free support

Frequently asked questions

Stay informed and inspired

Features that help you get things done