July Product Updates

By QuickBooks UK

4 min read

In this month’s Insight blog, learn about our new payroll offering, our new CIS Tax dashboard has launched, find out how your clients can submit VAT submission directly to HMRC within QuickBooks and find out about our new integration with Google Calendar allowing your clients to easily add hours to their invoices.

A new way to run Payroll

For a limited time, your clients new to payroll will be able to choose between QuickBooks Online Payroll and our existing payroll product, PaySuite. Both products do all the important stuff – run payroll, file with HMRC, email payslips and integrate with QuickBooks. However, QuickBooks Online Payroll is simpler to use and is available on mobile.

We’ll outline more key differences in product to help you and your clients pick the best product and over time we’ll be adding more features and give your existing payroll clients access to the new experience.

Watch video to Learn More

Our payroll Learn & Support page is a great place to start for all your payroll queries. We’re also running a series of webinars to help you get to grips with the new payroll which you can register for here.

VAT Online Submission direct to HMRC in a few clicks

We listened to feedback and your clients can now save even more time by submitting their prepared VAT return straight to HMRC, using our QuickBooks submission. QuickBooks then tracks the status from HMRC within so they always know where they stand.

Have clients who want to get going? Then here is how they can submit their VAT return online via the HMRC Government Gateway:

1.    Ensure you have registered with Government Gateway beforehand. Then login to QuickBooks and from the left menu select Taxes and you will be redirected to your VAT page. When you are ready to submit your VAT return, to the right, click the drop-down arrow beside the Prepare return action.

2.    This will produce the following three reports on screen.
·         View Summary
·         View VAT details
·         View exception details

To Submit your VAT return, simply click Prepare Return

3.    When you have checked the figures and are ready to submit your VAT return, click Submit to HMRC located at the bottom of your screen.

4.    Enter your HMRC Government Gateway credentials and submit. During submission, you will see several on-screen messages. One that you may be familiar with is that Your return has landed safely and is Pending with HMRC.  The pending status depends on the timing of both your internet connections and how busy the HMRC website is. If your VAT submission is successful, you will most likely see the message ‘Approved by HMRC’, depending on the timings and whether you are patiently waiting on the response or continuously working on other tasks or areas at the time of the alert.

5. Below are the symbols that inform you of the status regarding your online submissions for your VAT returns which you can see on the top right hand corner of your VAT page.

CIS New Tax Dashboard is now in QuickBooks

If your client is a contractor working in construction, you’ll be aware of CIS and all the paperwork that goes with it. Launching in May, all CIS contractors will be able to see their CIS deductions and view their CIS returns from one place, which will save your client time and allow them to cut down on the paperwork.

A view of the new CIS tax dashboard

With CIS switched on, QuickBooks will help your client calculate CIS deductions on your invoices, expenses, and bank transactions. And it doesn’t end here, we’ll continue working on CIS.

Are your clients Gmail users who invoice time?

QuickBooks and Google Calendar are bringing your clients an exciting new way to invoice. The new Google Calendar integration will reduce the time it takes to add their hours to their invoice. It’s a simple and short process, available from 10 July 2017 for all Gmail users. Sending invoices has never been easier.

Here’s how they can get going:

1. Visit apps.com, find Invoice with Google Calendar and choose to opt-in. Sign up with your Gmail account. If you are already using QuickBooks you can also use the QuickBooks Online apps page.

2. Authorise the app and continue through the guided setup until installed. Next, let’s add your hours to your invoice.

3. Once the account is chosen, you just click ‘Allow’ and ‘Got It’ and the app is installed – Hurray!

4. From your QuickBooks, Select Create > Invoice. You’ll spot a Google Calendar icon on your invoice, click it.

5. Search for the event title or the date you’re invoicing for. When you’ve found the calendar entry, select it. This will add it to your invoice. Change any info if you need to and hit Save and send.

They are all finished and have successfully sent their first invoice using Google Calendar! Their customer will receive an email notification with their invoice attached.

 

Do you have landlord clients? Help them improve their cashflow with Go Cardless

With QuickBooks, your clients can manage all their properties on the go but by adding GoCardless, they can ensure they are paid on time, every time with Direct Debit.

Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.

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