Find your accounting and payroll solution

With QuickBooks Online, you get powerful tools for your business.

Use the chart to compare accounting and payroll systems, and see your bundle options.

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QuickBooks Online QuickBooks Workforce

Ledger

Simple Start

Essentials

Plus

Advanced

Share access with multiple users

1 user

Up to 3 full-access users

Up to 5 full-access users

Up to 25 full- access and custom users

Built-in business reports

40+ (with limitations)

40+

70+

90+

Share access with accountants

Up to 2

Up to 3

Track income and expenses

Maximize tax deductions

Download transactions for your accounts

Integrate with 3rd-party apps

(with limitations)

Print checks and record transactions

Prepare and print 1099s for contractors

Import data from Excel or QuickBooks Desktop

Set up automated, recurring transactions

Automated bookkeeping

Capture and organize receipts

Access data from any device

Track sales and sales tax

Invoice and accept payments

Create and send estimates

Track mileage using your smartphone

Manage and pay bills from vendors

Connect online sales channels

0 (QB Commerce sales channels)

1 sales channel

Connect 3 sales channels

Connect all sales channels

Apps Integration diagnostics

Track billable hours by customer

Handle multiple currencies

Enter bills and schedule payments for later

Set user access levels

Track project profitability

Track inventory

Create and send purchase orders

Create and manage budgets

Categorize income and expenses using class tracking

Track sales and profitability by location

Automate workflows

Enhanced custom fields

Batch invoices, checks, expenses, bills

Customize access by roles

Backup and Restore

Task manager

Custom chart builder

Cash flow dashboard

Revenue streams dashboard

Priority Circle

Custom report builder

Performance Center

Revenue Recognition

Data Sync with Excel

Employee Expenses

Fixed Assets Accounting

Custom Form Styles Replicator

Monitor estimates vs. actuals

Important offers, pricing details and disclaimers

*Additional terms & fees may apply

Guarantees

Error-free filings guarantee (Core and Premium): We assume responsibility for federal and state payroll filings and payments directly from your account(s) based on the data you supply. As long as the information you provide us is correct and on time, and you have sufficient funds in your account, we’ll file your tax forms and payments accurately and on time or we’ll pay the resulting payroll tax penalties. Guarantee terms and conditions are subject to change at any time without notice.

Payroll Tax Accuracy Guarantee: As long as the information you provide us is correct and on time, and you have sufficient funds in your account, we’ll calculate your payroll taxes, file your tax forms and make tax payments directly from your account accurately and on time, or we’ll pay the resulting federal or state payroll tax penalties and interest. You are responsible for paying any additional tax liability you may owe. Additional terms apply. See QuickBooks Terms of Service.

Tax penalty protection: Only QuickBooks Workforce Elite users who have completed expert review of their payroll tax setup and enrolled in e-services for automated tax payments and filings are eligible to receive the tax penalty protection. If you receive a tax notice for payroll taxes paid and filed by QuickBooks on behalf of your company, and send it to us within 15 days of the tax notice, we will help you resolve it with the applicable tax agency and cover the payroll tax penalty and interest, up to $25,000 per year. You are responsible for paying any additional tax liability you may owe. Additional terms apply. Learn more about tax penalty protection.

**Features

Priority Circle: Access to Priority Circle and its benefits are available only to customers located in the 50 United States, including DC, who have an active, paid subscription to QuickBooks Desktop Enterprise or QuickBooks Online Advanced. Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits. Phone and messaging premium support is available. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to change these hours without notice. Terms, conditions, pricing, service, support options, and support team members are subject to change without notice.

Collaborate with your accountant: You can connect up to the following for each product: 1 billable user and 2 accounting firms for QuickBooks Online Simple Start, 3 billable users and 2 accounting firms for QuickBooks Online Essentials, 5 billable users and 2 accounting firms for QuickBooks Online Plus, 25 billable users and 3 accounting firms for QuickBooks Online Advanced. Accounting firms must connect using QuickBooks Online Accountant.

Requires QuickBooks Online mobile (“QBM”) application. The QuickBooks Online mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

Mileage tracking: Mileage tracking is only available to the master administrator of the QuickBooks Online account. Requires QuickBooks Online mobile (“QBM”) application. The QuickBooks Online mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

401(k): 401(k) and other retirement offerings are provided and administered by independent third parties and not by Intuit. Intuit is not a retirement plan administrator, fiduciary or other provider. Intuit receives a fee for referred clients. Additional third party terms and conditions apply.

Automated I-9s: Available in QuickBooks Workforce Premium and Elite only.

Auto payroll: Available after first successful payroll run for salaried employees or hourly employees on default hours, with direct deposit set up.

Automated tax payments and filings: Requires completion of tax setup. Available for state and federal taxes. Certain local taxes available in QuickBooks Workforce Premium and Elite only.

Automated benefits deductions: Must sign-up for benefits through integrated third party benefits partners or purchase benefits administration services in order for QuickBooks Workforce to automatically calculate employee benefit deductions.

Expert product support: Phone and chat support included with QuickBooks Workforce during business hours. Weekend phone and chat support is only available with Workforce Premium and Elite.

Expert review: Only available with QuickBooks Workforce Premium and Elite.

Expert setup: Only available with QuickBooks Workforce Elite.

Garnishments and deductions: Available for employees only. User is responsible for setting the garnishment amount and making the garnishment payment to the appropriate entity.

Guided Setup: Free one-time 60-min virtual session with a QuickBooks Workforce expert. Only available to new Workforce customers who are within the first 30 days and have not yet run payroll. Does not include data migration.

Health benefits: Health insurance info is provided by Intuit Insurance Services Inc., a licensed insurance broker, through a partnership with Allstate Health Solutions. Intuit Insurance Services Inc. is owned and operated by Intuit Inc. and is paid a fee by Allstate Health Solutions in connection with referred clients. Intuit is not an insurance carrier. Plans are sold separately and require acceptance of Allstate's Terms of Use and Privacy Policy.

HR services: HR services are provided by Mineral, Inc. HR support center is available only to QuickBooks Workforce Premium and Elite. HR advisor support is only available in QuickBooks Workforce Elite. Mineral’s Privacy Policy and Terms of Service apply.

Next-day direct deposit: Subject to eligibility criteria. Payroll processing cut-off times apply for timely deposit. Deposit delays may occur due to third party delays, risk reviews, or issues beyond Intuit’s control. Available for contractors for an additional fee.

Same-day direct deposit: Subject to eligibility requirements. Available to QuickBooks Workforce Premium and Elite users only. Payroll processing cut-off times apply for timely deposit. Deposit delays may occur due to third party delays, risk reviews, or issues beyond Intuit’s control. Available only for employees, not available for contractors.

Payroll cost allocation: Allocation of payroll costs by class or project only available to QuickBooks Workforce Premium and Elite users who have a QuickBooks Online Plus, QuickBooks Online Advanced, or Intuit Enterprise Suite plan.

1099 E-file: 1099 forms are e-filed with the IRS only for the current filing year and for payments recorded in QuickBooks. Includes state filings for eligible states participating in IRS Combined Federal/State Filing program; please check with your state agency on any additional state filing requirements. Additional fees may apply to print and mail a copy to your vendors and contractors.

Workers’ comp administration: Benefits are powered by NEXT Insurance and require acceptance of NEXT Insurance's Privacy Policy and Terms of Use. Additional fees will apply. Eligibility criteria applies to transfer active insurance policy broker of record, including insurance carrier, policy renewal date, and payment method. Workers compensation insurance is not available in OH, ND, WA and WY.

Time Tracking: Available in QuickBooks Workforce Premium and Elite only.

Benefits administration: Sold separately. Must have 20+ employees to be eligible. Benefit plan setup required; not all benefit plans are supported. Subscription to QuickBooks Workforce required.

Background Checks: Background check services provided by Checkr. Checkr's terms and additional fees apply. Subscription to QuickBooks Workforce required.

#Claims

1. 5 minutes payroll claim: Run payroll in less than 5 minutes with QuickBooks Workforce: Median time for QuickBooks Workforce customers to view and approve payroll is less than 5 minutes. Based on an Intuit survey of 505 QuickBooks Workforce customers in December 2018 who stated average time savings compared with their prior solution.