A cart of cleaning tools and supplies in an office.

Free cleaning invoice templates in different formats (Excel, Word, PDF)

By Belle Wong
May 10, 20246 min

Flash back to your last cleaning gig — perhaps you did a thorough spring cleaning, leaving your client’s home sparkling from top to bottom. Or maybe you transformed a chaotic living room into a serene haven.

Now, if only your invoices could radiate that same sense of calm and order. 

Sound impossible? It’s actually very doable with the right cleaning invoice template. This guide will show you how a well-structured invoice template can transform your invoices into polished, professional documents that reflect the same attention to detail you bring to your cleaning services.

A great cleaning invoice template: your business’s best friend

Like adding a fresh scent after a deep clean, your cleaning invoice is the final touch — one that should leave a lasting impression. It’s about more than just numbers and terms. When you use an effective cleaning invoice template, you’re crafting and delivering clear, detailed invoices that make it easy for your clients to see what they’re paying for — and easy to pay you on time. 

Here’s a breakdown of why a thoughtfully crafted invoice using a top-notch template is crucial for your cleaning business:

  • Makes a lasting impression. Your invoice is a great way to leave a lasting, positive impression on your clients, showing them you’re serious about every part of your service.
  • Clear as sparkling glass. With a detailed invoice, everything is clear and understandable. Clients appreciate knowing exactly what they’re paying for. Plus, you can avoid any awkward misunderstandings.
  • Speeds up the payday. When your invoice is easy to read and understand, clients tend to be quicker to pay. It’s all about making the payment process as smooth and hassle-free as possible. 
  • Keeps your ducks in a row. A great invoice template helps you keep track of your finances, so you know who has paid, who hasn’t, and how your business is doing overall. 
  • Builds strong client relationships. A good invoice says, “You can count on me,” helping you turn first-time clients into regulars.
  • Simplifies the nitty-gritty. Come tax time, your invoices help you get everything in order, making complex tax stuff a lot less daunting.
A professionally designed free invoice template

Download your free cleaning invoice template

Download our free invoice template for your cleaning project to get organized and stay on top of your cash flow now.



Key elements of an effective cleaning invoice

Like your cleaning toolkit, your invoice needs to have all the right “tools” to get the job done. From service details to payment terms, here are the must-haves for a cleaning invoice that works as hard as you do:

Service details. Lists each cleaning service provided and any special cleaning supplies being charged to the client. 

Pricing breakdown. Itemizes costs clearly so there are no surprises.

Discounts applied. Outlines any discounts provided, showing the original price alongside the discounted rate.

Total amount due. Makes the total cost prominent and easy to find.

Payment terms. Outlines acceptable payment methods and any late payment policies. 

Tax information. Includes any necessary tax details or identification numbers. 

Contact information. Includes your cleaning business’s contact details along with the client’s info.

Invoice date and due date. States when the invoice was issued and when payment is expected.

Unique invoice number. Assigns a unique number to each invoice. 

Terms and conditions. Includes any additional legal information or service guarantees. 


How to craft your cleaning invoice

With the key components of your cleaning invoice template laid out, it’s time to switch from theory to practice and get into the nitty-gritty of putting each of these essential elements into action. Here’s how to tailor each of the crucial components of your invoice template to make it as effective and professional as your cleaning service:

  • Header. Start with your business logo at the top, followed by your business name, contact information, and tax ID number (if you have one). Not only is this set-up great for branding, but it also makes it easy for your clients to reach out if they have any questions.
  • Client information. Below your business details, include your client’s name, address, and contact information. It’s like addressing an envelope: you’re ensuring your invoice lands in the right hands. 
  • Invoice number and date. Assign a unique invoice number and include the date you’re issuing the invoice. Think of this like a library book number: it helps you and your client quickly identify and reference the invoice in the future. 
  • Services rendered. List each cleaning service provided during the billing period, along with a brief description. If you’ve incurred extra expenses or used any special supplies you're charging to your client, be sure to itemize these separately. 
  • Costs. Next to each service or item, list the charge. Add a line for any applicable taxes, showing the total tax amount due. This keeps all costs consolidated, making it easy for your client to see how the total amount due is calculated.
  • Discounts. If you’re offering a discount, be sure to show this clearly on the invoice. It’s like a thank-you note, showing appreciation and fostering goodwill.
  • Total amount. Add up all the charges, subtract any discounts, and state the total amount due. This amount is the bottom line everyone looks at, so make sure it’s clear and bold. 
  • Payment terms and methods. Provide details about how you wish to be paid. Along with acceptable payment methods, include the due date. Think of it like setting the rules of a game — everyone should know how to play (and when to pay). 
  • Terms and conditions. Conclude your invoice with any additional terms, such as service guarantees or late payment fees. This section serves as your fine print — metaphorically (so don’t use a smaller font size!) — and is essential for setting expectations and protecting your business.
  • Thank you or closing remark. A simple “Thank you for your business” can be a powerful way to leave a positive, lasting impression. Long-term client? Consider leaving a more personalized note to help build and maintain the relationship.
Invoice set up screen showing colour palette with options that can be used to customize QuickBooks invoices

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  • Make it easier for your customers to pay
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  • Set up automatic invoices
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Elevate your invoicing game with QuickBooks Online

Now that you’re armed with the know-how to craft effective invoices, why not take your efficiency up a notch? QuickBooks Online is designed to make your financial management seamless, from generating invoices to tracking your earnings. Streamline your invoicing process with QuickBooks, so you can spend less time on paperwork and more time delivering the exceptional cleaning services your clients have come to know and love.

Disclaimer

This content is for information purposes only and should not be considered legal, accounting or tax advice, or a substitute for obtaining such advice specific to your business. Additional information and exceptions may apply. Applicable laws may vary by region, province, state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. Intuit does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. Intuit does not warrant that the material contained herein will continue to be accurate nor that it is completely free of errors when published. Readers should verify statements before relying on them.

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