If you’re a graphic designer who’s just started taking on clients, you need a quick and easy way to collect payment for your services. Download our free graphic design invoice template to set up your invoicing system now. While you’re at it, you can showcase your design skills by personalizing your template with your brand. Once you’ve completed your design, store and reuse your template for subsequent invoices and free up time to make stunning visuals for your clients.
Download your free graphic design invoice template now
What Items Should You Include in a Graphic Design Template?
When creating your graphic design invoice, you should include:
-Your company name, address, phone number, and email at the top
-Your client’s name, company position, and company address
-The date and number of the invoice alongside the job code or project title
-A description of the service provided, alongside dates worked
-Any discounts you’ve applied, such as a negotiated fee for a large volume of work
–Any applied taxes, such as the goods and services tax or harmonized sales tax
-The total charge
If you’re doing business in British Columbia, Manitoba, Saskatchewan, or Quebec, your invoice should also include a line for a provincial sales tax. Check the Canada Revenue Agency (CRA) website to see whether you qualify for a small supplier exemption.
How Much Should You Charge?
Always negotiate and agree upon the fee with your client before beginning work, so you both have clear expectations of the total cost involved. When you put together your proposal for your client, think carefully about the time and skills involved in undertaking the work, and charge accordingly. Use your networking skills to find out what fellow designers charge for similar work to ensure you’re not pitching too high or underselling yourself. Remember to factor in additional costs, such as travel expenses or royalty fees for using images.
Your options include charging an hourly, daily, or per-project fee, depending on the nature of the work. Using Payscale as a guide, the average hourly rate for a graphic designer in Canada in 2018 is around $20. Experienced senior graphic designers average $27 an hour and can often charge considerably more. Specialist skills such as UI/UX design, experience working with top brands, or working in a niche market can also allow you to charge more.
How to Ensure You Get Paid
At the foot of your invoice, specify how and when you expect to be paid. To facilitate prompt payment, include your bank details, and be ready to accept as many payment methods as possible so your clients can choose their preferred method. It’s good practice to request payment within 30 days rather than payment upon receipt.
When to Send Your Invoice
Always invoice promptly and use email. For a short-term or one-off project, expect to send your invoice when the work is complete. For a longer-term project, it’s acceptable to send invoices in phases as you complete each stage. Set up automatic reminder emails to chase up clients who miss the payment due date. Good organization and automating the invoice process reduces the time you spend on administrative chores, freeing you up to be creative.
When you use a customized graphic design invoice template, you can create great-looking invoices that show your customers all the information they need to pay you promptly. Use QuickBooks for your invoicing to track and receive payments with ease.