Free Jewellery Invoice Template

Are you a jewellery designer who needs a better method of invoicing? Or maybe you just need a better way to itemize than the one you’re currently using. There is an easier way to bill your clients:


Download our free jewellery invoice template to simplify your billing procedure.

Invoicing software that gets you paid

-Make it easier for your customers to pay

-Get alerts as customers view and pay

-Take on bigger jobs with progress invoicing

-Put a personal touch on your invoice

-Set up automatic invoices

& So much more …

What Items Should Be Included on Your Jewellery Invoice?

Your invoice may include items like bracelets, rings, and necklaces that you’ve bought wholesale. Other line items may include cost of materials, cost of outsourcing some portions of the design – such as metal casting – and total labor hours. Some jewellery designers also include a retainer fee if their pieces are highly sought after.


Wholesale Products: You might purchase some jewellery at wholesale for selling to customers who don’t require a designed piece. You can markup prices in order to see a profit for these items.


Materials: For your designed pieces, you may need sterling silver, karat gold, or platinum for particular pieces. You might also need gemstones, wood, beads, and other types of materials, which can be ready-to-use or raw, depending on the piece.


Labour: With labour, you charge for the entire design process, from inception to final product. You can bill for sketch time, CAD design, metal casting, gemstone faceting, and any other labor that is necessary to finish the piece.


Retainer Fee: If you find that you get more orders than you can handle as a freelance jewellery designer, it’s a good business practice to create a waiting list for clients. To place clients on the waiting list, however, you may first require a deposit, or retainer fee. You can later apply this fee to their finished piece.


How Much Should You Charge on Your Jewellery Invoice?

Because most of your sales will be unique pieces that vary in complexity and time required, you will need a formula for deciding your baseline. And, don’t forget – depending on how much you sell during the year, you may owe income tax, as well. According to PayScale, the average hourly rate for a jewellery designer is $25. For the year 2018, incomes ranged from $28,188 to $103,302 annually for jewellery designers. If you’re a freelance jewellery designer working one-on-one with clients, yes. If you are a freelancer working with a company or you are employed by a company, chances are you will not need to invoice, as your employer will take care of that and pay you at regular, mutually agreed upon intervals.


When Should You Send a Jewellery Invoice to Your Clients?

Depending on the scope and complexity of the work you perform, it may be necessary to obtain a deposit before you start the design. In that case, create a jewellery invoice highlighting the entire project, including all materials, labor, etc., and show the total charges. Beneath that, show that you are only requesting a portion of the total as a deposit. You can also invoice incrementally or send a jewellery invoice upon completion. Whatever method you choose, it can be a great time saver to use automatic invoicing.