If you’re a professional gardener or landscaper, you might handle several jobs each day. These landscaping jobs can include a variety of extras, such as hedge trimming or watering, and that’s where invoices come in.
An invoice can help you track your work and make it easier for customers to pay on time. With our free downloadable landscaping invoice template, you can create a professional billing process for your business.
Download and customize your landscaping invoice template now.
What Information Is on a Landscaping Invoice?
When you are invoicing customers for gardening or lawn care services, you need to bill for planning, materials, equipment, and labour.
Landscaping requires a lot of planning, particularly if your work brings you near commercial buildings. This section of your invoice might include meetings with the client, and include consultations or yard tours. You could also factor in the time it takes to draw up plans and make revisions.
The materials section of your landscaping invoice covers the supplies you bought for the project. For a standard yard or lawn project, this could include topsoil, seeds, and plants.
You might also purchase fertilizer and other pesticides. It’s common practice to charge the customer more than the price you paid for the supplies, which is also called a markup. It helps you make a profit, and it also helps cover the costs for gas, transportation, and your time.
If you’re running a small landscaping business, you might not have your own large equipment. When a project requires you to rent large items, it’s a good idea to include the cost on your invoice. Imagine that you need to remove trees, so you rent a chipper or log splitter to make them easier to dispose. You might also need to rent heavy equipment to compact dirt or till large areas.
Landscaping projects are labour intensive, which means that labour is one of the most important parts of your invoice. How you charge for labour depends on how you quoted the project.
You can charge the client an hourly rate per person, or offer a flat rate. If you quoted a set price for the labour, simply add “labour” as a line item with that dollar amount.
How Do You Set Prices for Landscaping Services?
Before you can create an invoice, you need to choose prices. If you’re new to the lawn industry, the Canadian government recommends starting with a lower price to break into the market.
Later, you can raise your prices to match your competitors. If you offer a premium service or have a degree in landscape architecture, you can charge higher prices.
Your pricing strategy should also consider the costs of running your business, including:
- – Company vehicles
- – Gardening and landscaping tools
- – Certification
- – Marketing and advertising
- – Employee salaries
When Should I Give Invoices for Landscaping?
Your invoicing date depends on the type of services you provide. If you’re doing a one-time landscaping project, you might give the customer an invoice as soon as you complete work.
When you’re providing ongoing gardening or lawn care services, it’s common practice to invoice each month or every two weeks. It can be helpful to use invoicing software such as QuickBooks Online to keep track of hours and expenses.