What Else to Include on Plumbing Invoicing
Professional plumbing invoices will need to cover all pertinent information pertaining to the job that was done. Your plumbing service should always track jobs to ensure the proper details are noted on the corresponding invoice. For example, the service date, or date of the job should be included as well as the date you are sending over the invoice to the customer, as well as the unique invoice number.
The company name, your contact details, and a unique invoice number are all details that should be included in every plumbing invoice form. Overall, be sure to include the following details in all of your plumbing invoices.
Labour
As a plumber, you already know that most of your bill comes from labour. How much you charge for labour depends on a few factors, such as years of experience, licensing, and education. When pricing a plumbing job, determine how much to charge for your labour, as well as how much to pay your employees and charge for their labour.
On the invoice, you can list labour charges by the hour or as a flat rate per job. Calculate your base hourly rate by working backwards. Ask yourself, what is the minimum you need to charge, including your labour burden, like tax, insurance, and pension contributions, to make your 40-hour workweek worthwhile? This will become the hourly basis for your work.
Parts
When you’re unclogging a sink, you don’t really have any parts to list on an invoice. If that’s the case, simply don’t include a parts section on the invoice template. In the case of a job that includes a variety of materials, you should list each part separately with detailed information on the plumbing invoice.
Create a separate line item for each part used, with the corresponding material costs and a detailed description of the parts. If you use multiples of the same part, you need to list the number used, the cost per unit, and the total cost. Provide as much detail about parts as possible, such as:
- Brand
- Part number
- Description
- Model number
- Price per unit, or unit price
- Colour
- Material
The more information you provide on the invoice, the fewer questions the customer has when it comes time to pay the bill. The more structured and detailed your plumbing invoice templates are, the easier it will be to include all parts information each time you use it.
Terms and Payments
The final part of your invoice provides information on when the bill is due and which payment methods your company accepts. This covers the invoice payment terms and informs your clients of how long they have to settle the grand total of the account.
For many jobs, you probably expect payment at the time the job is complete. If you’re working on new construction, you might bill monthly with terms, such as net 30 or net 10. This means the client has either 30 or 10 days from the start of the invoice date to pay you for your work.
Therefore, always include the due date of payment to ensure you get paid faster. Also, consider adding information on late fees in your payment instructions should customers not make this date.
Other payment details you should include is your billing address, any sales tax as part of your services or the parts used in the job. The perfect plumbing invoice should layout all expenses and payments terms clearly and concisely to make it easy for the customer to understand all charges. It also points out what is expected of the customer when it comes to settling their bill.
Offering a variety of ways to accept payments of invoices helps your company receive payments more quickly. You might consider accepting:
- Cash
- Credit cards
- Cheques
- Mobile pay
- Online payments
